Support Services Executive Assistant

Pay Rate: $22.50 an hour

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative services such as preparation, processing, review and distribution of correspondence, meeting minutes, documents, letters, reports, copies, etc. in a professional and confidential manner


• Answer and screen phone calls forwarding them to the appropriate individuals


• Organize and maintain office filing system, monitor / order supplies and maintain executive management’s calendars


• Update, maintain and distribute department information such as organization charts, phone list and department emergency contact information


• Keep current on Treasure Island administrative systems, industry related office automation and policies and procedures


• Provide mailroom support by sorting incoming mail and sending mail out


• Assist with administrative projects and tasks as assigned


• Follow up with guests Info search comments


• Order supplies through Great Plains for various business units


• Coordinate computers and files for weekly Council meetings as needed

KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES

Knowledge and Certification

Required:

• 2 year degree in Business Administration, Communications or related field or 4 years equivalent Administrative Assistant experience

Skills

Required:

• Accurate and detail-oriented


• Highly organized and ability to adapt quickly to changing priorities


• Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows


• Excellent verbal, written and interpersonal communication skills


• Excellent problem-solving skills


• Proven to accurately type 50 wpm

Abilities

Required:

• Ability to work fast and efficiently


• Ability to follow established dress code policies and practice good personal hygiene


• Ability to interact with guests, coworkers and management in a professional and courteous manner


• Ability to independently complete multiple tasks in a professional manner


• Ability to serve both internal and external customers


• Ability to speak in a clear, concise and pleasant voice

REQUIRED TRAINING

• Treasure Island guest service training


• Any position-related training as determined by division director

PHYSICAL DEMANDS

• Must be able to sit for long periods of time with occasional amounts of walking and standing


• Must have the ability to independently lift up to 10+ pounds occasionally


• Must be able to perform repetitive hand and wrist motions