Surgical Services Scheduler - Casual

JOB STATUS: Casual (variable...8, 10 or 12 hour shifts)

General Definition and Scope of Job

The Surgical Clerk/Scheduler is an ancillary nursing team member who functions under the direct guidance of the Charge Nurse and Director/ Manager of Surgical Services.   The Clerk/ Scheduler will perform tasks related to the optimal functioning of the nursing staff and patients. Duties consist of the following:

• Computer data entry activities including daily, monthly and yearly stats concerning all aspects of surgical procedures


• Ordering and checking in of all office supplies in the Surgical Services Department


• Building of the daily Surgical Services employee call schedule


• Scheduling of all surgical procedures to be done in Surgery Department and assist as needed with scheduling in Endoscopy and Outpatient Procedure Room


• Open and active communication with Surgery Manager for coordination of block time scheduling for Surgeons and interaction with Inventory Coordinator for needed special equipment.


• The Clerk/ Scheduler works directly with other hospital departments, ordering equipment, tests and needed maintenance along with coordinating patient needs.


• They also work directly with other hospitals and doctor offices obtaining accurate patient information to be entered into the computer to build a daily Surgical Schedule.

What are the Minimum Skills, Experience and Educational Requirements?

1. Current High School Diploma or GED.


2. CNA or MA  preferred.


3. CPR required within 90 days of hire.


4. Computer knowledge and experience required.


5. Completion of a formal unit clerk training program or equivalent.


6. Ability to successfully complete the general orientation.


7. Ability to successfully complete the unit competency inventory/staff development plan.


8. Experience using fax machines, intercoms, and multiple telephone lines.


9. Able to read, write, and speak the English language effectively.

What are the Critical Demands of the Job?

1. Ability to lift floor to waist level – 15 lbs.


2. Ability to lift waist level and above – 10 lbs.


3. Ability to carry objects up to 50 lbs.


4. Ability to push/pull up to 100 lbs.


5. Excellent communication and interpersonal skills.


6. Frequent and prolonged standing and walking.


7. Frequent bending, twisting, reaching overhead, and reaching forward.

What are the Working Conditions?

1. Work performed in a pleasant, progressive, acute care environment committed to family centered care.


2. Must be able to move from one task to another in an efficient manner.


3. Must be able to use time efficiently.


4. Unpredictable mealtimes.  Breaks and lunches are scheduled around patient needs.


5. Potential for exposure to blood borne pathogens or other infectious diseases.


6. Must be able to tolerate wearing protective gear (including, but not limited to, barrier gloves, moisture impervious lab coats, protective eyewear, and face shields).


7. Conditions may be stressful at times.

North Ottawa Community Hospital is an 81-bed, acute care hospital located in Grand Haven, Michigan on the shores of Lake Michigan. We are a community health care system with a variety of inpatient, outpatient and support service. Affiliate organizations strengthen our seamless delivery of care, by transforming us into a health care delivery system.