Talent Acquisition Coordinator - Full Time

Talent Acquisition Coordinator

The Talent Acquisition Coordinator is responsible for leading full-cycle recruitment efforts, overseeing employee onboarding and training initiatives, and supporting Human Resources operations. This position serves as a strategic partner to Operations and HR leadership to attract, hire, develop, and retain high-performing employees while ensuring compliance with company policies and employment regulations. The role is responsible for building and maintaining talent pipelines through educational partnerships, industry networking, and externship programs while supporting employee development and organizational growth. 

In-person position

Duties and Responsibilities

Talent Acquisition & Recruitment

Manage full-cycle recruitment for clinical, administrative, and leadership positions.

Partner with Operations and Hiring Managers to identify staffing needs and workforce planning priorities.

Create and post job advertisements on recruiting platforms and company career pages.

Source candidates through job boards, social media, employee referrals, networking, educational institutions, and other recruitment channels.

Screen resumes, conduct initial interviews, and coordinate hiring manager interviews.

Maintain candidate communications throughout the recruitment process to ensure a positive candidate experience.

Conduct reference checks and pre-employment verification processes.

Track recruitment metrics, including time-to-fill, applicant flow, candidate quality, and hiring effectiveness.

Develop and maintain talent pipelines for future hiring needs.

Workforce Development, Industry Partnerships & Community Outreach

Develop and maintain strategic relationships with dental assisting schools, hygiene programs, colleges, universities, workforce development organizations, and professional associations.

Serve as the primary company liaison for educational institutions and training programs.

Coordinate and attend job fairs, career fairs, networking events, open houses, and industry conferences to promote employment opportunities and strengthen the organization's employer brand. (Some travel will be required)

Build and maintain a continuous pipeline of qualified candidates for current and future staffing needs.

Develop and execute recruitment marketing and community outreach initiatives.

Establish and maintain partnerships with local workforce agencies and educational programs to support recruiting efforts.

Promote the organization as an employer of choice within the dental and healthcare communities.

Training & Development Oversight

Ensure completion of required company training, certifications, compliance courses, and continuing education requirements.

Monitor training compliance through learning management systems and reporting tools.

Schedule and coordinate internal and external training programs.

Maintain training records, certifications, and compliance documentation.

Support employee engagement, professional development, and retention initiatives.

Provide reporting and recommendations regarding training effectiveness and compliance.

Human Resources Support

Support onboarding

Assist with employee engagement initiatives, including employee recognition programs, appreciation events, wellness activities, employee surveys, and efforts designed to promote a positive workplace culture and improve employee retention. 

Assist with HR audits, reporting, compliance initiatives, and special projects.

Prepare HR-related communications, forms, and employee notices.

Maintain the confidentiality of employee and company information at all times.

Qualifications

Education

Associate's degree, Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred.

Experience

Minimum of 1 year of experience in talent acquisition or recruiting

Experience recruiting in healthcare, dental, multi-location, or service-based organizations preferred.

Knowledge, Skills, and Abilities

Strong knowledge of recruiting practices, sourcing strategies, and interviewing techniques.

Understanding of employment laws, HR compliance requirements, and onboarding best practices.

Excellent verbal, written, and interpersonal communication skills.

Strong organizational and project management abilities.

Ability to manage multiple priorities and deadlines in a fast-paced environment.

Strong relationship-building and networking skills.

Proficiency in Microsoft Office Suite, Applicant Tracking Systems (ATS), HRIS systems, and Learning Management Systems (LMS).

Ability to analyze recruitment and training data and provide actionable recommendations.

Ability to maintain confidentiality and exercise sound judgment.

Position Summary

This position requires occasional travel between company locations, educational institutions, career fairs, networking events, training sessions, and industry conferences to support recruitment, workforce development, training, and employee engagement initiatives.

Benefits

• PTO and Sick time
• Health and Dental Insurance
• Voluntary benefits
• On-demand pay
• Paid Holidays
• PTO Buy-Back