Technical Assistant, Specialist (Oakland or West Sacramento)

Requisition ID # 170288 

Job Category: Maintenance / Construction / Operations 

Job Level: Individual Contributor

Business Unit: Electric Operations

Work Type: Hybrid

Job Location: West Sacramento

Position Summary

Provide support managing Central Invoice & Data Management for Construction Management, by coordinating Corrective Action Plans (CAPs), managing procurement workflows, supporting VM reporting, updating dashboards, and facilitating communication between project stakeholders. This role ensures timely follow‑up, accurate documentation, and consistent reporting to leadership.
 

PG&E is providing the salary range that the company, in good faith, believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job.  The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, collective bargaining agreements, and internal equity. Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.

The hourly rate for this position ranges from $41.35 to $65.38.

This position is hybrid. You will work from your remote office and your assigned location based on business needs. The headquarters location is flexible between either Oakland or West Sacramento.

Job Responsibilities

CAP Management & Reporting
•    Prepare and present Active CAP Summary, Closed CAP Summary, VM CAP Issues, and VM CAP Actions sections for recurring leadership and team meetings.
•    Review upcoming CAPs and verify status updates with action owners.
•    Facilitate weekly meetings to discuss CAP progress and updates.
•    Maintain and organize project notes, action items, and documentation.
•    Send communications and updates to stakeholders.
•    Ensure contractors are prepared and present at CARB meetings.
•    Capture CARB meeting notes, summarize discussions, and upload Meeting Minutes into the EFFR CAP system.
•    Update Operating Review presentation slides and provide notes.
•    Update Power BI reports as needed.

Resource Management Support
•    Handle the most complex resource management assignments
•    Assist in developing and implementing resource management changes and improvements for the department
•    Assist with contractor and vendor qualifications and training initiatives and changes, acting as the lead for Technical Assistants, including project work as may be required

Construction Management / Supervisor Support
•    Act as lead in the department for cost estimates and forecasts, analysis against plan based on estimates, run rates, and overages.
•    Act as lead for monitoring compliance with applicable policies and standards, assist with change and improvement initiatives
•    Monitor that work is performed effectively and efficiently.
•    Assist with implementation of new policies, standards, and/or form changes.
•    Assist in identifying business impacts of changes
•    Establish and maintain a database for craft hours and OT monitoring
•    Provide technical support to construction managers on highly complex projects (larger projects may require on-site activities to set up construction management processes)
•    Maintain complete, accurate, and timely construction documentation:
•    Work with Records Information Management (RIM) to ensure compliance with project documentation and retention.

Contracts
•    Act as team lead for contract-related efforts, changes, and improvements
•    Ensure BPOs are adequately funded for planned work
•    Assist management and clerks in resolving any issues

Personnel
•    Assist with the onboarding/offboarding and mentoring of staff.
•    Implement adequate processes and controls to ensure employees stay compliant with company standards and policies.
•    Work with clerical staff to ensure compliance with company standards and procedures.
•    Assist management or clerks in identifying and resolving any compliance issues.

Qualifications

Minimum:

• High School or GED-General Educational Development-GED Diploma


• Experience in contract management, or related, 5 years


• CA Class C License, or equivalent

Desired:

•    BA or BS technical degree
•    7 years or more technical-related experience. Comprehensive construction contracting experience, construction terminology.
•    Ability to prioritize work and activities for a team
•    Strong organizational skills
•    Multi-task documentation and communications with multiple open projects
•    Strong oral and written communication skills
•    Ariba, CMDB and SAP program experience
•    MS Access, Word, Excel, PowerPoint, Outlook and Visio experience
•    Process-oriented
•    Demonstrated leadership skills
•    General gas and electric business knowledge
•    General construction business knowledge (accounting, payroll)
•    Primavera UNIFIER experience