Trust Operations Specialist

Position Summary

The individual in this position is part of the trust operations support team, participating in the daily administration of operations functions including but not limited to: trust operations desk, accounts payable, deposits, receivables and beneficiary distributions, as appropriate for trust, estates and agency accounts. This individual follows Firm and Segment Team procedures to complete tasks in an organized and timely manner. They follow processes and procedures for regulations in the states where trust services are provided. The individual has an intermediate knowledge of concepts, practices, and procedures within the field.

FLSA Status: Non-exempt

Required Experience and Education

0-5 years in relevant position or equivalent combination of education and experience.

Major Duties and Responsibilities

• Performs operations duties to develop and maintain a high level of quality of work
• Perform Income Desk operations duties
• Processes client accounts payable, including distributions to and payments for beneficiaries
• Communicates with all vendor relations and payments, including entering vendors in the principal and income accounting program
• Interfaces with on-line payment systems, and downloads of statements from vendors as needed
• Interfaces with payment systems at banks and custodians, assists in keeping payment information up to date with banks and custodians, and maintains documentation for all
• Assists with billing monthly and processes payments in various systems
• Assists with posts transactions at custodians including maps, contributions and distributions and transfers and assists with daily reconciliations
• Assists with reconciling cash and checkbook daily
• Assists with accurately posting transactions in client accounts, repricing assets as required, and assists with reconciling client accounts against custodian statements monthly
• Communicates verbally and in writing with trust and agency stakeholders as needed.
• Assists with investment activity for trust officers per daily procedural requirements
• Travel to other offices as needed
• Perform other duties as assigned

Desired Skills, Abilities, and Characteristics

• Ability to maintain confidentiality of firm and client information
• Excellent written and verbal communication skills
• Client service oriented
• Ability to quickly learn and manage new trust specific programs
• Perform several tasks concurrently with ease and professionalism
• Excellent organizational skills with high attention to detail
• Intermediate knowledge in Word, Excel, and Outlook

Working Conditions

Adams Brown Trust Solutions, Inc., promotes a flexible work environment with a deep commitment to technology and modern work arrangements. Our offices are open from 8:00 a.m. – 5:00 p.m. Monday through Friday during tax season and offices close at noon on Fridays outside of tax season. We are closed on major holidays, offer substantial paid-time-off, a comprehensive benefit package, competitive pay structure, and a culture of growth, clarity, and respect.

Adams Brown Trust Solutions, Inc., is an Equal Opportunity Employer