Unit Secretary-Ocean-Heart & Vascular-Full Time-Days-Benefits

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed.  With a culture rooted in connection and collaboration, our employees are team members.  Here, competitive benefits are just the beginning.  It’s also about how we support one another and how we show up for our community.  Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

                                                                                                                                THIS POSITION IS 8 HOUR SHIFTS  * MONDAY- FRIDAY *

Responsibilities:

● Chart completion: Provide completed charts to appropriate departments/locations for review prior to the scheduled
admission date. Deliver completed charts for Heart and Vascular Dept.
● Chart maintenance: Ensure complete inclusion of all necessary documents for charts. Includes Consent, History &
Physical, Pre-Admission Testing Results, other documents as may be required by surgeon, facility, regulation, etc.
● Communication: Responsible for notifying appropriate parties of case specific needs. Notifies representatives of
special needs surgeries including but not limited to Makes accurate assessment of needs.
● Compiling results: Compile test results from appropriate departments (e.g. Cardiology, Lab, Radiology.) Ensure
prompt and complete communication of abnormal results to physicians offices. Knows appropriate contacts and
processes to gather sensitive patient information for completion of pre-operative charts.
● Conflict resolution: Communicates scheduling changes or conflicts to managers and others as necessary. Changes
or conflicts are addressed in a timely manner without disruption in service.
● General scheduling: Coordinates Cath Lab schedule to minimize downtime for financial reasons. Consistently
avoids gaps in surgical schedule by frequently reorganizing.
● Handles requests: All requests are entered into the system on a timely basis in accordance with current Surgical
Services policies. All booking requests are scheduled.
● Maintains records: Accurately records booking information. Completely and accurately records patient
information, surgeon(s), procedure(s), insurance, pre-admission test and other information submitted by surgeon's
offices to book a surgical case.
● Patient data: Accurately enters patient and case type information in perioperative information system. Accurately
● records patient type, case type, patient disposition and other relevant data to ensure accurate patient charging and
statistical recording.

● Preoperative Chart Prep: Ensure complete preparation of pre-operative charts for review at least 1 business days
prior to scheduled surgery date. Review operative schedules to ensure that chart preparation priorities reflect
changes in the applicable schedules.
● Provides support: Provides clerical support as needed. Copies and distributes surgery schedules throughout the
hospital(s). Copies, typing etc. are done as per work requisition in an appropriate time frame.
● Reporting: Produces appropriate reports to assist management in analysis of operations. Understands how to
access, produce and interpret defined system reports and provide appropriate feedback and information to
management and other appropriate parties.
● Staffing data: Accurately enters staffing in perioperative information system. Accurately records all staffing from
operative records, including surgeon(s), anesthesiologist(s), nursing and ancillary staff.
● Surgeon scheduling: Maintains virtually conflict-free schedule between related departments regarding surgeons
availability.
● Other duties and/or projects as assigned.
● Adheres to HMH Organizational competencies and standards of behavior.
● Handles scheduling for outpatient and inpatient cardiovascular services.
● Ensures delivery of excellent customer service resulting in positive and improving patient satisfaction scores for the
department and Medical Center.
● Pulls Outpatient charts for Medical Records when needed
● Orders office supplies when needed.
● Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Proficiency with medical vocabulary and general understanding of hospital policy & procedures.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Completion of a Secretarial course and/or a Medical terminology course.
• Previous experience as a Nursing Unit Secretary in a hospital setting.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!