Vendor Management Specialist

Description
The Vendor Management Specialist will lead the end‑to‑end onboarding of new vendors within Cantor Fitzgerald Securities' Global Procurement organization. This hybrid role (four days in‑office) ensures vendors meet all compliance and regulatory standards, integrates them into Oracle, Zip and Coupa, maintains accurate records, and supports ongoing vendor management activities across the Americas while providing exceptional service to internal stakeholders and external partners.

Responsibilities

• Facilitate vendor onboarding, ensuring all documentation, sanction screenings, and compliance requirements are completed.
• Administer and maintain accurate vendor data for the Americas, including banking information verification.
• Conduct vendor background checks, risk assessments, and participate in vendor risk management initiatives.
• Integrate vendor information into Oracle, Zip, and Coupa systems and provide related training and support.
• Ensure all vendor documentation is complete, up‑to‑date, and compliant with company policies and regulations.
• Serve as primary point of contact for vendors and business stakeholders, resolving inquiries promptly.
• Collaborate with Accounts Payable and Finance teams to support vendor data availability and issues.
• Prepare and distribute regular reports on onboarding status, compliance metrics, and spend analysis.
• Provide market intelligence, competitive analysis, and updates on pipeline projects to senior leadership.
• Manage a high volume of requests in a fast‑paced environment while maintaining strong attention to detail.

Qualifications

• Minimum 2 years experience in vendor onboarding, compliance, or procurement/supply chain management.
• Knowledge of U.S. tax identification requirements and related vendor processing regulations.
• Understanding of Accounts Payable processes and financial controls.
• Familiarity with Oracle, Coupa, Zip, or comparable procurement systems.
• Strong analytical, data manipulation, and KPI/dashboard development skills.
• Excellent written and verbal communication abilities in English.
• Proven ability to build and maintain effective vendor and internal stakeholder relationships.
• High attention to detail with strong organizational and data entry capabilities.
• Ability to work independently and collaboratively in a team environment.
• Experience managing high‑volume workloads in a fast‑paced setting.

 

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