Vendor Payment Specialist

The Organization

San Gabriel/Pomona Regional Center (SG/PRC) is a private, nonprofit agency contracted with the California Department of Developmental Services (DDS) to provide services and supports to individuals with intellectual and developmental disabilities. We proudly serve 30 cities across the Foothill, Pomona, and El Monte Health Districts within Los Angeles County. Our services span the full lifespan—from infants and toddlers, school-age children, and transition-age youth to adults and aging adults. At SG/PRC, our work is guided by compassion, collaboration, integrity, and a shared commitment to making a meaningful difference in the lives of the individuals and families we serve.  

Position Description

Under the direction of the Fiscal Services Manager, the Vendor Payment Specialist collaborates closely with case management staff and ensures efficient and timely processing of accounts payable functions. This role offers the opportunity to contribute to streamlining internal procedures and bringing innovative ideas to enhance service delivery and response times. The Vendor Payment Specialist embraces principles of continuous improvement, is an agent of positive change, and is an advocate for expanding the choices of individuals served and their families.    

Essential Job Functions

• Review and reconcile invoices for payment, ensuring supporting documentation is complete and accurate.
• Ensure compliance of agency standards, policies, procedures across all activities.
• Check attendance records and other supporting documentation.
• Input and batch invoices for payment.
• Review, edit, and post reports.
• Call up cash requirements reports.
• Process electronic fund transfers, and checks.
• Code and input purchase authorizations into the system.
• Manage the emailing of large volumes of documents securely and efficiently.  
• Receive all vendor inquiries regarding accounts payable issues and facilitate resolution of issues.
• Perform additional duties that support departmental and organizational goals.

Employment Standards

• High School Diploma and one year entry level college courses.
• Two years' experience in accounts payable or general bookkeeping in a computerized system.   

Knowledge and Abilities

• Knowledge of accounting terminology, practices, procedures, and electronic data processing related to accounting functions.
• Ability to understand and analyze the relationships among accounting records and documents to reconcile discrepancies within the system.
• Proficiency in Microsoft Office Suite and familiarity with electronic deposit systems.
• Ability to handle heavy phone contact daily with various agencies and parent vendors. 
• Effective communication skills, both written and verbal.
• Ability to interpret and apply governmental regulations, as well as the Regional Center's policies and procedures.
• Ability to operate office equipment including computer terminals and 10-key calculators efficiently.
• Knowledge of payment processing, check handling, and audit documentation procedures.
• Excellent organizational and time management skills.
• Knowledge of internal controls and procedures related to accounts payable and financial compliance.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to pass an alpha and numerical assessment.
• Ability to work independently and collaboratively with a team.  

Other Essential Requirements

• Employees using a private vehicle for agency purposes must maintain a valid driver’s license, and minimum insurance coverage.

Physical Demands & Work Environment

• 100% of the work is in an office environment.  
• Occasional walking and standing to attend and participate in office meetings and trainings.
• Ability to sit for extended periods and operate a computer.
• Clear verbal communication in person and by phone.
• Occasional lifting, pushing, or pulling of items up to 25 pounds.
• Adequate visual acuity to read documents, use a computer monitor for prolonged periods, and review detailed information.
• 100% of the work time occurs in a typical office setting with standard lighting, temperature, and moderate noise levels.
• Employees are expected to follow safe and ergonomic work practices.

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.