Volunteer and Fundraising Coordinator

JOB TITLE: Volunteer & Fundraising Coordinator, Garden Home & West Slope Community Libraries

JOB CLASSIFICATION: Senior Library Assistant
STARTING SALARY: $26.32/hour; $54,746/year (full time, non-exempt)
BENEFITS: Fully paid medical, dental, and vision insurance; Simple IRA retirement plan with 3% 
employer match; generous vacation and sick leave
APPLICATION DEADLINE: Sunday, August 23, 2026, 11:59pm 

GENERAL DESCRIPTION
The Volunteer & Fundraising Coordinator is responsible for coordinating the volunteer program, supporting fundraising efforts and participating in communication and outreach strategies for our nonprofit public libraries. This position splits time between both libraries, with the option to work from home one day per week, and reports to the Executive Director. Pre-employment background check is required. 

ESSENTIAL FUNCTIONS 

• Coordinates all aspects of the volunteer program including recruiting, training, and supervising library volunteers in daily circulation tasks such as materials shelving, as well as occasional program and fundraising support.

• Regularly communicates with volunteers and coordinates volunteer recognition and appreciation events and activities. 

• Maintains volunteer program guidelines, procedures, applications, and data related to the volunteer program. 

• Exhibits excellent customer service with patrons. Shows courtesy, compassion and respect with all interactions with the public and library staff. 
  


• Assists patrons at the public desk, performing circulation tasks, reference and readers’ advisory, and technology and equipment support in a concise and courteous manner.


• Assists the Executive Director, Board of Directors, Fundraising Committee, and other stakeholders with fundraising activities and plans. 

• Prepares grant applications, tracks grants received, and participates in grant reporting.  

• ​​​Manages donor database, updates and maintains donor records, records donations received, produces donor gift acknowledgement and communication, and creates reports.  

• Participates in communication and marketing efforts including social media posts, monthly newsletters, website updates, and print materials. 

• Performs other duties and responsibilities as assigned. 
  
  

SUPERVISORY RESPONSIBILITIES 

• Recruits, interviews, screens, trains, and supervises (or assigns) library volunteers.

• Provides volunteers feedback, correction, guidance, and development as needed and in accordance with policy. 
  
  

ESSENTIAL JOB SKILLS

• Knowledge of library volunteer engagement and fundraising strategies. 

• Excellent organizational skills and attention to detail. 

• Ability to work independently, set priorities, manage multiple projects, exercise initiative, and meet deadlines with little supervision. 

• Excellent supervisory and interpersonal skills. 

• Proficient with technology including Microsoft Office, donor and volunteer tracking tools, and standard library and office equipment. 

• Excellent communication and customer service skills with the ability to connect with diverse individuals and communities.  

• Ability to read, write and understand English.  
  
  

PHYSICAL REQUIREMENTS 

• Physical ability to engage in repetitive motions of hands and arms, to see, to stand, bend, kneel, stoop, and to reach and manipulate objects.  

• Physical ability to lift and move materials weighing up to 10 pounds on a regular basis throughout the workday, push loaded book carts frequently, and lift up to 40 pounds on an occasional basis.


• Prolonged periods sitting at a desk and working on a computer. 

EDUCATION AND EXPERIENCE 

• Bachelor’s degree in related field preferred. 

• Three years of recent and relevant experience. 

• Or an equivalent combination of education and experience.