Warehouse Supervisor

ADVANCEMENT OPPORTUNITIES
Manager, Purchasing
Manager, Assistant, Purchasing

POSITION SUMMARY

This position is responsible to the Maintenance Operations Chief for procurement of goods and services not related to the warehouse. This position is responsible for inventory and warehousing for the Central Storeroom located at the Central Regional Wastewater System. Supervises the warehouse position(s) and the inventory specialist. Conducts training in new procedures, selects purchasing methods, coordinates bidding activities, develops standards for vendor evaluation and selection, and delegates purchase requisitions, placement of orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Develops, recommends, and administers warehouse procedures and guidelines.

2. Council employees, supervisors, and managers in matters concerning proper warehouse related methods in order that Authority purchases comply with    Authority policy and state law.

3. Interacts with project personnel and management on warehouse procedures, inventory, requisitions catalog, and returns.

4. Works closely with project management to ensure budget rules are followed and tracks spending to ensure inventoried goods are not exceeding Authority spending thresholds and bid amounts.

5. Monitors warehouse inventories and reviews with project personnel to keep current ABC analysis, order point, order quantities, surplus, and obsolescence.

6. Interacts with the finance department management to resolve issues between the purchasing/inventory software and the financial software systems interface.

7. Employees assigned to this position are classified as essential personnel. Essential personnel are required to report to work when scheduled during departmental and/or emergency situations including, but not limited to, extended periods of inclement weather when travel may be difficult. This position is essential because in the absence of sufficient personnel, the plant cannot operate safely.

SUPERVISORY RESPONSIBILITIES

Regularly has supervisory responsibility to including approving time, selection, discipline, grievances, and formal performance for positions direct and indirect reports.

FINANCIAL RESPONSIBILITY  

Develops and administers department budget for Warehouse totaling $460,000. Monitors and orders $4,000,000 annually worth of supplies, spare parts, and services for project system needs per Authority policy and state law. Responsible for maintaining inventory of all parts and materials in excess of $4,000,000. Must  have a good  understanding  of how markets influence pricing and deliveries.

QUALIFICATIONS

EDUCATION

High school diploma or GED, some college level course work preferred.

EXPERIENCE

Five year of purchasing experience or three years in government purchasing or material management preferred. At least 3 years of supervisory experience required.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Texas driver’s license. Forklist safety, Warehouse safety, Supplychain / Logistics certified, LSS/Quality/Audit/Compliance certification (preferred)

KNOWLEDGE

Working knowledge of computerized purchasing systems. Working knowledge of business law in purchasing field. Knowledge of basic algebraic formulas.

SKILLS AND ABILITIES

Good interpersonal skills, communication (written and verbal) skills, and organizational skills are required to effectively coordinate projects with Authority projects and outside vendors. Ability to write concise and accurate purchasing reports, requisitions internal and external correspondence, and performance evaluations. Ability to work under time deadlines required.

GUIDANCE RECEIVED

Follows general supervisory instructions, as well as policies and precedents open to judgment in some areas and more specific guidelines, policies and procedures in others. Based on knowledge of policies, precedents and procedures, may regularly assist others with standard work methods and problems.

PHYSICAL DEMANDS 

This position requires passing a physical and physical ability assessment specific to this position. 

WORKING CONDITIONS

Working conditions include exposure to weather, odor and dust.

TOOLS AND EQUIPMENT

Office machines including computerized inventory control system, printer, copy machine and calculator. Warehouse tools include hand tools, power tools, brooms, duster, pallet jack, two-wheel dolly and forklift.