Warehouse/Traffic Manager

SUMMARY

Monitor the flow of materials or resources through the process to ensure on-time delivery, troubleshoot problems to ensure a project or process remains on schedule, and develop work schedules to ensure work is completed on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Interview, hire, discipline, reward or terminate employees where applicable

Approve/correct timesheets

Approve/correct payroll

Handle any Purchase Order discrepancies (shortages, overages, incorrect product)

Monitor and process HelpDesk tickets (in Shipping and Inventory modules)

Attend morning production meetings

Provide status report on deliveries

Provide status report on pickups

Respond to questions regarding incoming Purchase Orders

Coordinate with department managers for accurate production completion times and quantities

Provide Freight estimates for Truckload shipments

Arrange for 3rd party Truckload shipments of printed materials that never touch ABS dock

Order supplies for mailing, warehouse and shipping departments

Arrange for cycle counts of inventory based on Customer Moniker

Run reports on old stock /inventory items and follow up by recycling/selling off/donating/destroying old, outdated or spoiled product

Work with Sales team to reduce the amount of inventory being warehoused at ABS

Send inventory reports containing quantities, last used and original job numbers

Provide recommendations on products Forward information on the pulls obtained to warehouse team

Close out each job ticket upon completion, check for completed PO's, completed Shipping Records, etc.

Strive for continuous improvement in all departments

Review, approve or reject UPS and FedEx invoices along with all freight invoices where applicable

Communicate discrepancies of invoice to estimate with various carriers

Maintain UPS/FedEx outbound logs, UPS/FedEx return logs, daily internal delivery log, maintenance logs for all delivery vehicles and forklifts

Maintain equipment and schedule for service when applicable

Effectively work and communicate with Project Managers, Purchasing Manager, Accounting, Sales, Leads, Drivers, Warehouse staff via email, phone, text or in person

Provide job assignments, instructions and responsibilities between department personnel and helpers and answer questions about any job or project

Handle all waste recycling or destruction (paper, cardboard, plastics and aluminum)

Schedule recycle pickups 2-5 days per week

Schedule pickups for empty barrels from pressroom, ink room, etc.

Coordinate and schedule pickup of aluminum when price per lb. is highest or during traditionally lower profit months

Arrange the secure destruction of items containing confidential client information

Schedule pickups for the compactor

Coordinate the out of state pickups for equipment and from vendors

Process shipments using Avanti, FedEx Ship Manager, UPS software, freight software

Monitor emails, HelpDesk system and phones

Process pickups and deliveries from the HelpDesk system or direct request

Dispatch local pickups and deliveries in an efficient manner while updating the Daily Driver Schedule

Monitor Shipping Department staging lanes and Shipping Table for packages and/or skids to ship out

Monitor Mailing Schedule and approve shipments to the Post Office and ALG shipments

Interact effectively with Shipping, Receiving and Warehouse staff and re-assign as needed

Oversee the weekly report run by Logistics Clerk with all FedEx and UPS address correction charges

May operate dolly, pallet jack, and/or forklift in loading/unloading trucks or working in the warehouse

Establish and maintain departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety and environmental goals

Forward all original receipts to Accounting, making copies of all and retain for 1 year

Maintain records of all FedEx charges on account set up for 3rd party pick and pack service

Maintain documentation of all returns, submitting originals to CFO, making copies of all and retain for 1 year

Complete and file appropriate employee injury reports at ABS

Comply with company and department SOP's, job description(s) and safety requirements Perform duties in accordance with all federal, state, local and company rules

Maintain housekeeping standards

All other duties as assigned

QUALIFICATIONS

Minimum 10+ years of shipping, receiving, warehouse, traffic and logistics management experience preferably in a print manufacturing environment

Ability to read and comprehend basic instructions, short correspondence, and memos

Strong management skills in directing and communicating with employees in the overall operation involved in the job and effectively

Expert knowledge of USPS/FedEx systems, specifications and requirements

Strong computer aptitude and proficiency in MS Office, Avanti Software a plus

Excellent time management and troubleshooting skills, as well as verbal and written communication skills

Ability to define problems, collect data, establish facts and draw valid conclusions

Ability to supervise and train employees and must have a high tolerance for stress and pressure

Ability to interpret an extensive variety of technical instructions

Strong mathematical aptitude and ability to add, subtract, multiply, divide, in all units of measure using whole numbers, common fractions, and decimals. ability to compute rate, ratio and percent

Physical dexterity:

- Ability to stand, walk lift, bend, twist and stretch throughout the shift

- Ability to reach with hands and arms, climb or balance, stoop, knee, crouch or crawl

- Frequently lift and handle average weight items and up to 75lbs and at times pushing and pulling 750+ lbs.

Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus

Ability to read, comprehend and interpret specifications and work instruction

Strong communication and troubleshooting skills working with multiple departments and demanding situations

Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises typically found in a warehouse environment.