Administrative Assistant - IR - FWS

Administrative Assistant - IR - FWS

KANSAS CITY, MO   Institutional Relations

Description

Report to Administrative Assistant to the SVP of Institutional Relations

Department Institutional Relations

FLSA Status Hourly, Non-Exempt

JOB PURPOSE

To provide administrative support to the staff and mission of the Institutional Relations Division.

ESSENTIAL FUNCTIONS

Institutional Relations Office Administration

Track, upkeep, and restock inventory and supplies.

Assist in maintaining an accurate budget by tracking expenses, submitting concur reports and updating financial records.

Support the maintenance and updating of accurate Alumni records.

Special administrative projects.

Update and improve the organization and efficiency of processes.

Update Donor Database - virtuous, gits, etc. 

Oversee the mailing list 

Aid in the development and execution of campaigns. 

Institutional Relations Events

Aid in the development and execution of divisional events: Preview Day, FTC, Ready, etc. 

Communicate with divisional personnel on upcoming events.

Coordinate event logistics: Leadership Project, Alumni and Friends, Ministry Leader Dinner 

Other Duties as Assigned

QUALIFICATIONS / REQUIREMENTS

MUST BE CURRENT STUDENT OF MBTS OR SPURGEON COLLEGE, AND

MUST QUALIFY FOR THE FEDERAL WORK STUDY PROGRAM VIA FAFSA.

To include, however not limited to: 

• Christian with high integrity, currently pursuing a relationship with God.
• Exemplify the values of the Institutional Relations division:
  • Hungry:  Hungry team members are determined, self-motivated, willing to take ownership and do what is necessary to support the team and accomplish goals.
  • Humble: Humble team members are eager to serve, assume the best of others, and are willing to support the team, no matter the task, to get the job done. 
  • Smart: Smart team members are exceptionally wise in how they deal with both people and projects – they intuitively connect the dots, see the big picture, and look for creative solutions to challenges. 
  • Happy and Hopeful: Happy and hopeful team members are kind, encouraging, and optimistic. They engage people and projects with a joyful heart and attitude to serve.
• Highly organized, with strong attention to detail, and administrative minded.
• Able to multi-task, analyze workload, and prioritize as necessary.
• Experience in Microsoft Outlook, Microsoft Word, Microsoft Excel, and Google Suite equivalents.
• Must show a desire and willingness to learn.
• Must be able to work independently and as part of a team.
• Excellent communication skills, both written and verbal.
• Able to pass a background screening, including driving record.
• Eligible to work in the United States.

WORKING CONDITIONS

• Varying shifts during regular office hours, Monday – Friday, 8:00 am – 4:30 pm.
• No more than twenty hours per week.
• Shared office environment.

PHYSICAL REQUIREMENTS

• Frequently required to sit or stand for periods of time at a desk or computer station.
• Occasionally required to stand, walk, and reach with hands and arms.
• Able lift and/or move up to twenty-five (25) pounds.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties or skills required for the position.

Midwestern Baptist Theological Seminary is an Equal Opportunity Employer

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.