AY Student Events Assistant (WS-ST1)

Job Title: Student Events Assistant (WS-ST1)

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

Department Name: College Events
Unit Number (5 digits): 16322

Length of Position: See Employment Authorization

Contact Person/Supervisor: Assistant Director of Events & Conference Operations
Wage Range: $12.00-13.00/hour

Description of the Position:
Student Events Assistants are current students responsible for many of the activities related to the efficient operation of the College Events office. This includes but is not limited to event location set-up, delivery of specialty items, catering support, office administration, and miscellaneous projects as assigned. Student Events Assistants will work an average of 3-10 hours per week, between the hours of 6:30 am to 10:00 pm. Student Event Fellows may work shifts on Saturday & Sunday as needed. Preference may be given to candidates with a valid drivers’ license, though it is not required.

Transferable Skills:
•  Communication: Clearly and effectively exchange information, ideas, facts and perspectives with persons inside and outside of St. Olaf College
•  Self Development: Strong sense of initiative and self-direction
•  Critical Thinking: Identify and respond to needs based upon an understanding of situational context and logical analysis of relevant information
•  Teamwork: Build and maintain collaborative relationships, while appreciating diverse viewpoints and shared responsibilities
•  Professionalism: Navigate dynamic working environments, acting in the interest of the larger community
•  Technology: Understand and leverage technologies to enhance event planning and event support

Duties and Responsibilities:
·      Deliver, set up, manage meeting spaces which could include, but not limited to, tables/chairs, stages, media equipment, and signage.
·      Perform customer service operations such as handling guest arrival & departure, explaining procedures, giving directions, and reporting needs/concerns. 

·      Provide on-site support for programming and engage critically with event operations: follow a run of show, anticipate event needs, and communicate frequently and efficiently with College Events staff. Events shifts will include evenings and weekends.
·      Work with a variety of St. Olaf departments to assure the success of all events.
·      General office work: Storage organization, data entry, calling clients, preparing registration materials, inventory, errands, etc.
·      Driving: Those who meet the St. Olaf fleet vehicle driving requirements will be asked to drive campus vehicles around campus and into Northfield. 

·      This role requires lifting up to 25 lbs and standing for long periods of time. 

·      Completing additional duties as assigned.

Qualifications: (Education/Experience/Skills)
Must be a current St. Olaf student in good academic and disciplinary standing. Previous experience in hospitality, event management, and/or technology and media is desired, but not required. Preference may be given to candidates with a valid drivers’ license, though it is not required.

Physical and Environmental Factors:

This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, lifting objects up to 20 lbs., repetitive motions, and driving to perform the essential functions. It also requires exposure to loud noise and rare exposure to extreme cold, extreme heat, and heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.

This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.