Executive Coordinator Intern

About Us:

The Utopia Brand is a Wholistic Lifestyle Company which encompasses Utopia Living

(Executive & Lifestyle Coaching, Corporate Wellness Services & Retreats), Spa Utopia

(The Luxury Travel Spa) and Utopia Body Products (An Organic Aromatherapy Bath &

Body Line).

At Spa Utopia (SU) we are committed to providing first class service and premiere

personalized pampering. Spa Utopia's goal is to provide "Experience without the Travel"

for our clients, meaning we bring the Spa to them! In order to achieve this we require

that members of our team exemplify the highest level of customer service and integrity.

Spa Utopia goes through strict measures to ensure safe and desirable work environments

as well as competitive pay for all contractors. We accomplish this by screening our

clients and giving them an overview of spa service guidelines.

Position Summary:

We are looking for an energetic intern who can work a flexible schedule and enjoy the behind the scenes work of the spa & wellness industry.  The Executive Assistant Intern will play an important role in managing and keeping the office running smoothly.  The intern will report directly to, and assist Spa Utopia’s Director and Owner. The intern should be organized, detailed-minded, diligent and personable.  The ability to expedite and follow-up on assigned tasks is essential. The intern will be held to very high job performance standards. In return, the intern will have the opportunity to learn about multiple aspects of managing and coordinating projects.  The position will require working on location for 1-2 days out of the week and virtually the remaining days. The internship is not compensated; however there are many opportunities to receive excellent practical experience. The intern must be an effective communicator (both written and verbal), entre. Proficiency in, excel, web-based research, social media, basic understanding of consumer marketing.  The nature of the work will require candidate to be flexible in assuming varied office tasks, as they may arise. 

Responsibilities (not limited to):

*Answering calls and handling queries

*Preparing correspondence on the director’s behalf

*Managing Spa Utopia’ss social media (in coordination with other staff)

*Coordinate and track program and administrative calendar

*Expediting the Executive Director’s calendar

*Organizing and attending meetings and ensuring the director is well-prepared for meetings.

*Taking dictation from the executive director

*Planning, organizing and managing events

*Attending events/meetings as a representative

*Conducting research on the Internet

*Writing reports, executive summaries and newsletters

*Preparing presentations and papers for meetings

*Typing documents, sourcing and ordering stationery and office equipment

*Managing projects

*Assist with making products for Spa Utopia’s health and wellness lines

*Product support for Utopian Body Line

*Complete Errands as sanctioned by the executive director

Serious inquiries ONLY please visit the link below to fill out the applicable application: 

http://form.jotform.us/form/31918190994162

All your information will be kept confidential according to EEO guidelines.