Office Administration Associate - For Transition Academy Students Only

TRANSITION ACADEMY WORK-BASED LEARNING  

OFFICE ADMINISTRATON ASSOCIATE 

Reports To:  Human Resources and WBL Coordinator    Job Status: Non-Exempt 

DAYS/HOURS OF JOB:? Monday, Tuesday, Wednesday & Friday (Quarter 1 and Quarter 2)      

Shift 1:     9:00am- 1:00pm                                                                                                       Shift 2:     1:00pm-4:30pm                                                                                                        Duration: 4 weeks -12 weeks  

Job Summary:  

Provide support for the departments that perform office administration tasks. Including  helping prepare and facilitate day-to-day activities related to the clerical duties and logistics within the  organization. 

Essential Functions and Responsibilities:  

• Welcoming visitors, directing them to the relevant office/personnel. 
• Answer phone calls, respond to emails, printing, preparing documents, including office correspondence, memos, resumes, and presentations. 
• Data entry 
• Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. 
• Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. 
• Maintain general office files, and files related to the company’s operations. 
• Overseeing the maintenance of office supplies and equipment. 
• Performing other relevant duties when needed. 

This position allows the student to practice the skills they learned in their pre-requisite/core and year 1 classes, exploring career opportunities in the occupational field of Office Administration. 

The student will complete an application and will interview with the manager of the assigned work-based learning site (office administration). 

Qualifications:  

• Transition Academy student 

Special Requirements/Knowledge/ Skills and Abilities: 

• Open minded and willingness to learn 
• Cooperative spirit 
• Time Management 
• Professional communication skills 
• Basic reading, writing and math skills 
• Basic Microsoft computer literacy skills 
• Organizational skills 
• Critical thinking skills 
• Quick-learning skills 
• Detail-oriented 
• Ability to participate in physical activity. 
• Ability to stand, sit and walk for extended periods of time. 
• Light to moderate lifting. 
• Moderate bending, lifting and standing on a regular basis. 

Additional Requirements 

• Maintain CPR/First Aid certification.? 
• Criminal arrest check will be done through the OSBI; Per Section 1025.1 et seq. Of Title 56 of the Oklahoma statues, House Bill 1790, any prospective employee with a felony or misdemeanor conviction, guilty plea or plea of nolo contendere will not be eligible for employment.? This prohibition may be disregarded if an appropriate waiver is obtained from the Office of the Director, DDSD, Department of Human Services, or his/her designees.? 
• Community Services Registry check (House Bill 1790) will be done through DDSD, Department of Human Services.? The person whose name appears on the registry cannot work for A New Leaf.? 
• Employees and A New Leaf are engaged in an at-will employment relationship, meaning that either are free to terminate the relationship at any time with or without reason and with or without notice.?