Student Worker, Business Services

Agency

Department

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Under general direction, the Student Worker for the Business Services division will assist with developing and maintaining a consistent and effective reconciliation and monitoring system to ensure all system interfaces function as intended.  Aids Investigating and resolving errors, mis-feeds, and other interface exceptions.  Prepares journal entries as needed.  

Work is restricted to college students. Priorities or class schedules to be submitted on a weekly basis. Work schedule and work adjustments subject to prior approval. Work is performed in College Station, TX.

*This position is not eligible for benefits. Work hours may increase from, up to 19 hours, to up to 40 hours, in-between semester breaks.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Helps enter TDEM invoices into AggieBuy.

• Produces periodic reconciliations and management reports as needed.

• Assists in maintaining a consistent and effective reconciliation and monitors system to ensure all system interfaces function as intended.  Aid in investigating and resolving errors.

• Performs clerical duties, such as faxing documents, making copies, printing documents, scanning, preparing correspondence, coordinating, and scheduling meetings, scribing during meetings, retrieving mail, and messages.

• Provides support and contributes to Business Services projects.

• May shadow Finance or Business Services staff in different functions and roles to learn about the fundamentals of Finance or Business Services.

• Face-to-face and person-to-person interactions are required.

• Maintains regular course of attendance during authorized work schedule.  

• Performs other related duties as assigned.

• Ability to travel 0%.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education – Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational skills and ability to manage multiple projects simultaneously.

• Strong and effective communication skills.

• Ability to multitask.

• Proficiency in Microsoft Office, Microsoft Word, Microsoft Excel and other operating systems, and devices.

• Knowledge of generally accepted accounting principles.

• Ability to anticipate, identify issues, and problem solve.

• Ability to communicate with tact and diplomacy.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at:  http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.