UE Events & Operations Student Assistant College of Natural Sciences

Job Posting Title:

UE Events & Operations Student Assistant College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Aug 16, 2026

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Position Duration:

Expected to Continue Until Dec 31, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being a community that celebrates the dignity of every individual, honors differences, and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit https://cns.utexas.edu.  

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

To support project management and operations for the College of Natural Sciences events team.

Responsibilities

• Project Management & Inventory Coordination: maintaining project timelines in Smartsheet, coordinating inventory and supplies, supporting the Event Loaner Program, and assisting with operational workflows.

• Creative & Administrative Support: create event collateral in Canva, maintain digital records and databases, and support office communications.

• Event Operations & Execution: assist with event logistics, preparation, setup, and teardown, and provide on-site support for the event coordinator and team.

Required Qualifications

• Must be currently enrolled as a student at the University with 12 hours of coursework and in good academic standing.

• Must be based in Austin, TX, and able to work in person on campus.

• Demonstrated strong communication and interpersonal skills

• Self-motivated with the ability to follow detailed instructions, manage multiple competing tasks, and work independently on strict deadlines

• Working knowledge of Excel, Outlook, and Canva

• Strong organizational skills with attention to detail

• Ability to take initiative, communicate progress, and seek guidance when needed.

• Ability to lift and transport event materials (>10lbs) and provide on-site event support.

• Ability to work early mornings, late evenings, and weekends as required by event schedules

Preferred Qualifications

• Interest in project management, event operations, marketing, or communications.

• Experience managing multiple projects or balancing competing priorities

• Experience with project management software (Asana, Trello, Smartsheet, ect.)

• Experience planning events, leading student organizations, or coordinating outreach efforts.

• Demonstrates ability to identify problems, propose solutions, and work proactively with minimal supervision. 

• Thrives in a fast-paced environment and contributes positively to a collaborative team.

Salary Range

$11.00 per hour

Working Conditions

• Work environment- standard office setting with occasional work at indoor and outdoor event sites across campus.

• Schedule Flexibility- available for occasional early mornings, late evenings, or weekend hours during event weeks

• Physical tasks- includes lifting and transporting event materials (up to 50 lbs), setting up tables or displays, and standing for extended periods during events

• Technology use- frequent computer work, including data entry, graphic design, and communication tasks with tools like Excel, Canva, and Outlook

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Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.