Administrative Assistant

Job Title: Administrative Assistant

FLSA Status: Non-Exempt

Part-Time

Schedule: Flexible, 20-30 hours per week (Office Hours Monday-Friday 8AM-5PM)

Job Summary:

The Administrative Assistant provides support to all employees, customers, subcontractors, and vendors, with an emphasis on managing travel for operations personnel. The ability to multitask, while maintaining complex schedules and managing administrative functions is essential in this position. The ideal candidate for this job is a good problem solver, resourceful, and well organized.

Responsibilities:

• Answer and route all incoming calls and assume other receptionist/clerical duties as needed.


• Greet all clients and employees as the first point of contact.


• Sort and send mail.


• Manage administrative tasks for ongoing railroad construction projects.


• Perform time-sensitive administrative functions related to competitive public bidding.


• Generate memos, emails, and reports as required.


• Ensure employee information is accurate and up to date.


• Book travel including vehicle rentals, flights, and hotels for operations staff.


• Perform other administrative tasks as required.

Preferred Qualifications:

• Experience managing and scheduling travel including flights, hotels and rental cars.


• Proficiency in MS Office with expertise in Microsoft Word, Outlook, and Excel.


• Ability to analyze and revise operating practices to improve efficiency.


• Detail oriented and comfortable working in a fast-paced office environment.


• Be professional in appearance and demeanor with a service orientated attitude (takes initiative to do what needs to be done and enjoys helping others).


• Excellent communication skills.

Compensation:

• Competitive hourly wage based on experience.


• Paid Holidays.


• Flexible Scheduling.

You must have a personal email address to apply for this position. Communication will be done via email.

Unfortunately, due to the number of applications we receive, we will only contact those individuals we believe would be the best match for the requirements of the position.

EEO Statement: Frontier Railroad Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Frontier Railroad Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.