Administrative Assistant - Part-Time

Our client is seeking a reliable, detail-oriented Part-Time Administrative Assistant to support their daily office operations. This position is ideal for a self-motivated professional who enjoys working in a fast-paced environment and takes pride in keeping business processes organized and running smoothly.

The Administrative Assistant provides comprehensive administrative and accounting support to ensure the efficient operation of the office. This role is responsible for accounts payable and receivable functions, payroll reporting, insurance administration, data entry, and general office support. 

The ideal candidate is highly organized, detail-oriented, self-motivated, and capable of managing multiple priorities with minimal supervision. Our client is looking for someone who can work independently, maintain accuracy, and contribute to the overall success of our team.

If you are organized, dependable, and looking for an opportunity to be part of a hardworking company in the construction and utility industry, we'd love to hear from you.

• Process and maintain Accounts Payable (AP), including vendor invoices, payment processing, and account reconciliation.
• Manage Accounts Receivable (AR) activities, including invoicing, payment collection, and customer account tracking.
• Prepare and maintain accurate payroll reports and support payroll processing activities.
• Coordinate and manage company insurance needs, including policy administration, renewals, claims documentation, and communication with insurance providers.
• Perform accurate and timely data entry of financial, employee, and operational information into company systems.
• Maintain organized electronic and physical filing systems.
• Generate reports and assist with recordkeeping and document management.
• Respond to inquiries from employees, vendors, customers, and external partners in a professional manner.
• Support daily office operations and provide administrative assistance as needed.
• Ensure confidentiality and accuracy when handling sensitive financial and employee information.

Qualifications

Required

• High school diploma or equivalent; associate degree preferred.
• Minimum of 2 years of administrative, bookkeeping, or office support experience.
• Experience with accounts payable, accounts receivable, payroll reporting, and data entry.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.

Preferred

• Experience with accounting or payroll software.
• Knowledge of insurance administration and compliance requirements.
• Experience working in a small business or fast-paced office environment.

Knowledge, Skills, and Abilities

• Ability to prioritize tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Self-driven, motivated, and able to work independently.
• Ability to maintain confidentiality and professionalism.
• Strong customer service and interpersonal skills.
• Ability to multitask while maintaining accuracy and efficiency.

Red Envelope Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.