Administrative Assistant- Part Time

THE PROGRAM

The Accessible Depression and Anxiety Peripartum Treatment (ADAPT) is in partnership with mental health services and public health nurses to provide treatment to individuals and family members who screen positive for postpartum anxiety and/or depression.

THE POSITION

This position is 20 hours a week. 

The Administrative Assistant answers phones and assists clients in connecting with staff, schedules appointments and ensures excellent team communication. The Administrative Assistant is responsible for data entry and electronic data maintenance, and developing / monitoring reports to ensure data accuracy. Maintains office supplies and program equipment tracking, and assists the team in accessing the resources they need. The Administrative Assistant reports to the Program Manager.

REQUIREMENTS

Associates degree with 2 years office experience, OR high school diploma/GED and 5 years of office experience.

Demonstrates ability to be friendly and engaging with clients, the team, and public as a professional representative of the organization.

Demonstrates proficiency in Outlook, Microsoft Word, Excel.

Demonstrates skills to develop professional letters, reports, and manage data.

Experience with medical records systems and ability to carefully review data for accuracy.

Bi-lingual English / Spanish preferred.

HOURS

20 hours per week. Monday-Friday 4 hours per day. Flexible scheduled (8:30am- 7pm) This position may allow hybrid work.

PAY

$20.00 per hour.

This is a starting rate and may be adjusted up based on education and experience.

Current Vista Hill employees in these job titles for 2026 are paid $19.50 - $24.00 per hour.

BENEFITS

Employees working over 30 hours a week receive employer-paid benefits, including medical, dental, vision, paid time off (vacation and sick leave), paid holidays, employer-paid retirement contribution and clinical supervision (if applicable). Some programs qualify for student loan forgiveness programs.

Employees who work less than 30 hours a week do not qualify for healthcare benefits.

ABOUT US

Vista Hill is all about serving people. As a dynamic community-based organization, we develop and maintain a diverse array of quality services and programs throughout San Diego County. Our programs range from brief early intervention and preventive work with youth experiencing challenges, to treatment with school age kids, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.

At Vista Hill we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Vista Hill is an Equal Opportunity Employer.