Administrative Assistant, Transportation

At NASCAR, you will find a community of passionate individuals who care about our sport and are united in seeing it grow.

NASCAR Event Management seeks a talented professional to join in the position of Administrative Assistant, Transportation. This is a part-time role.

• Provide administrative support to the Transportation and Fleet Management teams supporting NASCAR race operations

• Assist with scheduling and coordination of transport for haulers, equipment, and support vehicles across national race schedules

• Maintain accurate records related to fleet assets, driver assignments, mileage, fuel usage, maintenance, and inspections

• Prepare and track transportation documentation including trip logs, permits, credentials, and compliance records

• Coordinate communication between drivers, shop personnel, vendors, and track officials

• Support travel logistics for drivers  as it relates to fleet movement and event schedules

• Process invoices, purchase orders, fuel cards, tolls, and expense documentation for transportation operations

• Maintain fleet management databases and reporting tools to support operational and performance analysis

• Assist with compliance documentation related to DOT regulations, CDL requirements, safety training, and race-event standards

• Support race-weekend logistics, including last-minute changes, emergency requests, and time-sensitive problem resolution

• Maintain strict confidentiality regarding team operations, schedules, equipment, and competitive information

• Assist with post-race reporting, audits, and continuous improvement initiatives

• Performs other duties as assigned.

• Approximate travel: 10%

Required skills/experience:    

• One-year certificate from college or technical school; or one to three years administrative professional experience and/or training; or equivalent combination of education and experience.

• Proficient in all Company software and hardware. Additional computer skills required are proficiency with web-based software applications, access control software applications and internet search engine software.

• Ability to maintain confidential information.

• High level of customer service skills.

• Excellent organizational and multitasking abilities.

• Strong attention to detail and accuracy.

• Excellent communication and interpersonal skills.

Apply Now!

Learn more about this role and our team by applying at www.careers.nascar.com for consideration.

We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.

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