Administrative Assistant-Community and Economic Development Variable

Apply to join our team today! The City of Arvada promotes Equal Pay for Equal Work.  Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range.

Pay Range $23/hr - $25/hr

Position Purpose
Performs a wide variety of routine to moderately complex administrative support and customer service activities to assist the community development department in meeting its business needs.

Essential Job Functions

• Provides routine to moderately complex administrative support including word processing, data entry, spreadsheets, copying, faxing, scanning, laminating and distributing mail for all department staff.

• Provides the scanning duties necessary for all the development files located in the central file room, and any files provided by departmental employees.

• Provides assistance for projects requiring large mailings.

• Enters various applications into the TrakIt System (software for project and permit review).

• Provides copies of plat maps using large format scanner and large format copier.

• Supports Planners with various administrative tasks related to the development review process and/or Long Range Planning needs.

• Compiles, maintains and updates various lists as necessary (i.e. homeowner's association, project list).

• Creates and maintains permanent files for central file system. Files and retrieves data as requested. Makes recommendations for changes or improvements to processes.

• Schedules pre-submittals and submittals for applicants.

• Acts as first point of contact for customers of the Growth and Economic Development.

• Provides assistance in answering public inquiries; listens to and directs citizens to proper individual/department.

• Accesses TrakIt System to create or retrieve information to assist customers.

• Attends training pertaining to the position.

• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.

Other Job Functions

• Performs other duties as assigned.

Knowledge Skills and Abilities

• Responds to internal and external requests, relying on specialized knowledge of the department and a good understanding of the processes and workflow.

• Ability to demonstrate considerable judgment, tact, discretion and confidentiality.

• Proficient knowledge of office practices including word processing, database management, and spreadsheets.

• Proficient written communication skills with the ability to effectively research, write, draft, edit and prepare final documents.

• Ability to prioritize and coordinate executive level meetings, boards and task forces.

• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Knowledge Skills Abilities Preferred

Education Degree

• High School/GED

Work Experience Related

• Three (3) years of general office/administrative experience including word processing, data entry, spreadsheets and financial accounting software.

Work Experience Preferred

• Cash handling experience preferred.

• Prior knowledge/experience working with zoning/planning or government preferred.

Other Qualifications

Physical Demands

• Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

• Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

• Exposure to routine office noise and equipment.

The City of Arvada offers a robust Total Rewards package. To find out more details, select here.

The City of Arvada does not offer benefits to temporary and/or seasonal employees.  Temporary, Variable Hour and Health Plan Eligible employees will earn 1 hour of sick leave for every 30 hours worked, up to a maximum cap of 48 hours.

Vision: We Dream Big and Deliver

Mission:  We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values:

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives. 
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. 

Every City employee is expected to perform his/her job to the highest professional standards.  This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143. 

The City is an Equal Employment Opportunity Employer.