Agency

Department

Job Description Summary

The Administrative Associate II works under general supervision and provides routine administrative support work.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.

• Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.

• Makes arrangements for meetings, appointments, conferences, and travel.

• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

• May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.

Qualifications

Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Two years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.