Administrative Secretary II (Part Time - 20 Hours) - Gastroenterology

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically, services are provided for an assigned department, care center, nursing unit or one or more individuals.

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence and memoranda. Proofreads typed materials and makes corrections, as needed.
• May prepare and distribute minutes of meetings
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• May process check requests and expense reimbursement.
• Performs other related duties as necessary

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus two years of related experience
• 2+ years clerical/secretarial experience required.