Administrative Support--Part Time

CiminoCare is a family-owned company that looks to employ Caregivers that are compassionate, self-motivated, and proud to be a part of a team of professionals. Providing security, care, and assistance in a serene setting is an ideal fit for a candidate who enjoys working with seniors. Come join a growing company who has flourished by providing seniors with Old World Hospitality!

Come work for a family owned company that appreciates and values your skills. Enjoy a job that makes an impact everyday!

The Administrative Support employee provides administrative and clerical assistance to ensure the efficient operation of the community. This position supports management, staff, residents, families, and visitors by performing a variety of office, communication, and organizational tasks while maintaining professionalism and confidentiality.

ESSENTIAL DUTIES AND RESPONSBILITIES:

· Answer and direct incoming telephone calls in a courteous and professional manner. 

· Greet residents, family members, vendors, and visitors, providing excellent customer service. 

· Perform general clerical duties including filing, scanning, copying, faxing, and data entry.

· Provide administrative and operational support to the Accounts Payable department and assist other departments as needed to ensure efficient day-to-day operations. Assist with preparing reports, correspondence, spreadsheets, presentations, and other documents.

· Manage incoming and outgoing mail and deliveries. 

· Schedule appointments, meetings, and conference rooms as needed. 

· Order and maintain office supplies and equipment. 

· Support department managers with scheduling, documentation, and special projects

· Maintain calendars and assist with event planning and coordination. 

· Ensure office areas remain organized, clean, and welcoming. 

· Perform additional duties as assigned by management.

QUALIFICATIONS:

· High school diploma or GED required; associate degree preferred. 

· One to three years of administrative or office experience preferred. 

· Experience in healthcare, assisted living, or senior care is preferred. 

· Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint). 

· Ability to learn facility software and electronic record systems. 

· Excellent verbal and written communication skills. 

· Strong organizational and time management skills. 

· Ability to prioritize multiple tasks in a fast-paced environment. 

· Professional appearance and customer service skills. 

· Ability to maintain confidentiality and exercise discretion.

· Ability to work independently and as part of a team. 

· Problem-solving and critical thinking skills. 

· Dependable, flexible, and adaptable to changing priorities.

BODY POSITIONING: 

· Spend time bending, twisting or lifting to 50 pounds, keeping or regaining balance, making repetitive motions, standing, walking and running and using your hands to handle, control or feel objects, tools