Coordinator Labor (Part-time as Needed)

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

Responsible for coordinating, tracking and reporting on all show site labor. Coordinating the labor process to ensure appropriate labor requirements and arrangements are made for all assigned events and established protocols are communicated and followed. This role will help cover special events for intermittent periods of time with scheduled hours fluctuating weekly. 

This position will support our Audio Visual and Event Technology team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week based out of Las Vegas, NV. 

Essential Duties & Responsibilities

• Coordinates, tracks and reports on show site labor and union labor activities for assigned events


• Assists with reviewing and assigning qualified staff, union labor, or vendor labor prior to events as requested assists in resolving scheduling conflicts


• Reviews pre-event labor schedules against the staff booked and the Sales budget. Provides a variance report to Sales and Operations prior to the event


• Communicates with Sales and Operations to clarify labor requirements and acts as liaison between Sales and Operations on labor specifications


• Ensures efficient utilization of show site labor in a cost-effective manner while adhering to union work rules and vendor agreements while ensuring proper labor documentation requirements are communicated and maintained on show site


• Responsible for all timekeeping and new employee paperwork including Form I-9’s, payroll timesheets, etc. and all records are accurate and reconciled for hours worked / paid and submitted in a timely manner


• Reviews daily labor actuals against the budget and provides Sales and Operations with a variance report for assigned events on daily basis


• Assists with event labor budgeting as requested


• Acts as labor subject matter expert for assigned events, cities and/or regions 


• Perform other duties as assigned

Education & Experience

• High School diploma or equivalent required


• 2 years college or technical trade school and 2 years industry related experience; or equivalent combination of education and experience (4 years) preferred

Travel Requirements

What We Offer

Our part-time as needed positions are not benefit eligible; however, these roles are eligible to participate in: 

• Retirement with Company Match 

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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