EMPLOYMENT SPECIALIST - (part-time/temporary)

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Title: HR Operations I-9 Specialist (Temporary)

Department: Human Resources – HR Operations
Employment Type: Temporary

Position Summary

The HR Operations I-9 Specialist (Temporary) supports the university's onboarding process by ensuring compliance with federal employment eligibility verification requirements. This position is responsible for conducting virtual and in-person Form I-9 appointments, reviewing employment authorization documentation, assisting new hires through the I-9 process, and maintaining accurate, confidential employee records. The ideal candidate is detail-oriented, organized, and committed to providing excellent customer service while ensuring compliance with federal regulations and university policies.

What you will be doing in this position

• Conduct virtual and in-person Form I-9 appointments with newly hired employees in accordance with federal employment eligibility verification requirements.
• Guide employees through the completion of Form I-9, ensuring Section 1 and Section 2 are completed accurately and within required timelines.
• Examine employment authorization and identity documents for authenticity, completeness, and compliance with federal Form I-9 requirements.
• Review completed Form I-9s for accuracy, completeness, and compliance, identifying and correcting errors when appropriate.
• Communicate professionally with new hires, hiring departments, and campus partners regarding I-9 requirements, appointment scheduling, and onboarding procedures.
• Escalate complex documentation, compliance concerns, or employment eligibility issues to appropriate HR staff.
• Support Social Security Number (SSN) validation processes by reviewing employee information for accuracy, identifying discrepancies, and partnering with HRIS or Payroll to resolve issues as needed.
• Perform other HR Operations and onboarding duties as assigned.

What qualifies you for this role

• Strong attention to detail with excellent organizational and time management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage confidential and sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, email, scheduling systems, and online document management tools.
• Ability to work independently while following established procedures and meeting deadlines.

Preferred Qualifications

• Previous experience in human resources, onboarding, administrative support, customer service, or higher education.
• Experience working with Form I-9, E-Verify, HRIS, or electronic onboarding systems.
• Familiarity with federal employment eligibility verification requirements and I-9 compliance is preferred but not required.

What we offer in return:

This position comes with fantastic benefits, including:

• Employee assistance program, available to the employee and all members of their household

• Access to the library

• Free on-campus parking

• Free UTA pass

• Discounts at the BYU Store and for many events at BYU

Pay Grade: 45

Typical Starting Pay: $15.50-$19.25

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

**If the job doesn’t have a post-end date, the job could close at any time on any day**

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!