Event Coordinator - Onyx Club

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

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About our property:

Embrace a career surrounded by Utah's natural beauty, with Black Rock Mountain Resort offering a perfect balance of work and play in the picturesque landscapes of Heber City. As a hub for professional excellence, our resort provides modern amenities and a supportive community, inviting enthusiastic individuals to curate outstanding guest experiences against majestic mountains. Immerse yourself in a workspace that prioritizes both your well-being and career growth as Black Rock Mountain Resort becomes not just a workplace but a vibrant community where collaboration thrives. Explore the local charm of Heber City and neighboring attractions, creating a life you'll love in this welcoming environment. Join us, where your career journey meets adventure, and every day is an opportunity to shape the future amid the wonders of Utah's landscape!

What you will have an opportunity to do:

The Part Time Event Coordinator and Membership Support role helps bring the Onyx Club experience to life. This position supports member events, assists with onboarding and communications, and provides day-to-day administrative help to keep operations running smoothly. Working closely with the Director of Fitness, this role plays an important part in creating welcoming, well-organized experiences that make members feel connected to the club and excited to participate.

This role is a great fit for someone who loves working with people, stays organized, and enjoys juggling event logistics with behind-the-scenes support. From helping prepare for wellness events to answering member questions, this position touches many parts of the member experience and helps ensure every interaction reflects the Onyx Club’s focus on community, hospitality, and thoughtful programming.

ESSENTIAL FUNCTIONS:

Event Planning and Execution

• Assist in coordinating Onyx Club social, wellness, and fitness events, including workshops, classes, special programs, and member gatherings
• Support event logistics such as room setup, vendor coordination, supplies, signage, registration tracking, and post event follow up
• Work onsite during scheduled events to ensure a smooth and welcoming member experience
• Assist with event promotion and communication in collaboration with leadership and marketing teams
• Track attendance and gather feedback to support future programming improvement.

Membership Administration and Support

• Provide administrative support for membership operations under the direction of the Director of Fitness
• Assist with member onboarding, account setup, updates, and documentation
• Respond to general membership inquiries in a timely and professional manner
• Support membership communications related to programming, events, and operational updates
• Maintain organized digital and physical files related to memberships, waivers, and event records
• Serve as a friendly and professional point of contact for members both in person and electronically

Administrative and Operational Support

• Provide light administrative assistance including scheduling coordination, data entry, reporting, and supply tracking
• Assist with maintaining event calendars and membership records
• Support inventory management for event materials and club supplies
• Uphold Onyx Club service standards, confidentiality practices, and brand presentation
• Collaborate cross functionally with other departments as needed to support club initiatives

What are we looking for?

REQUIREMENTS:

• Prior experience in event coordination, hospitality, or fitness preferred
• Strong organizational skills with excellent attention to detail
• Exceptional interpersonal and communication abilities
• Comfortable working in a highly member-facing role
• Ability to multitask, prioritize effectively, and adapt to changing needs
• Proficiency with basic office software and scheduling tools
• Professional appearance and demeanor consistent with a fitness center environment
• Ability to maintain discretion when handling member information
• Availability to work a flexible schedule, including evenings and weekends for events

PHYSICAL REQUIREMENTS:

• Ability to stand and walk for extended periods during events or shifts
• Ability to lift and carry up to 25 pounds for event materials and supplies
• Ability to bend, reach, and assist with setup and breakdown of event spaces
• Ability to work in a fast-paced environment while maintaining composure and professionalism
• Visual and auditory ability to interact effectively with members and staff

Compensation:

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Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.