Financial Coordinator - Part-Time

Company : Voyage Advisory

Job Type : Part-Time

Chicago, Il

Number of Applicants

000+

Let AI Supercharge Your Job Hunt!

JobCopilot scans 500,000+ company career sites daily to find jobs for you

Never miss an opportunity Save hours by auto-filling applications forms Land more interviews with tailored applications

Activate JobCopilot

Job Description - Financial Coordinator - Part-Time

Financial Coordinator – Part Time

Job Title: Financial Coordinator
Reports To: Managing Director
Employment Type: Part-Time (15 hours per week)
Location: Hybrid (Mondays remote, in-office on Wednesdays or Thursdays, Chicago, IL - Ravenswood/Bowmanville Office)

Our consultancy is looking for a highly motivated and talented part- time financial coordinator. We are looking for a peak performer who has a passion for business, a joy in solving problems and a work ethic that doesn't rest until the job is done.

The Financial Coordinator will play a critical role in managing the financial operations of the organization, including bookkeeping, payroll, invoicing, and compliance tasks. This individual will also support financial forecasting, vendor evaluations, and system administration for key financial tools. The ideal candidate will have a strong background in QuickBooks, payroll processing, and compliance troubleshooting and will thrive in a dynamic, part-time role with predictable workload peaks around Mondays and the beginning of each month.

PRIMARY RESPONSIBILITIES
Financial Operations

Perform bookkeeping tasks and maintain accurate financial records in QuickBooks.
Process and run payroll using Gusto, including configuring benefits withholdings.
Manage invoicing for complex consulting projects through BigTime.
Review and approve timesheets and expense reports for accuracy and compliance.
Coordinate ACH payments and vendor disbursements using Chase.
Ensure compliance with paid leave, sick leave, and holiday plans.
Assist with financial forecasting and planning.

Compliance and Reporting

Prepare and file annual state reports and address state compliance matters.
Troubleshoot compliance issues, including new state registrations and filings with payroll providers.
Coordinate with external accountants for tax filings and financial reporting.

System Administration

Serve as the administrator for financial systems, including QuickBooks, Gusto, Chase, BigTime, Guideline 401(k), and Hartford Insurance.
Set up and maintain projects in BigTime and ensure accurate billing configurations.
Review and eliminate recurring expenses to optimize cost management.

Vendor Coordination

Manage relationships with key vendors such as Northwest Registered Agent and United Healthcare.
Assist with vendor evaluations to support cost-effectiveness and quality.

REQUIRED SKILLS

Education:
- Bachelor’s degree required; business-related field such as accounting or finance preferred. CPA not required but is a plus.
Experience:
- Extensive experience with QuickBooks and payroll processing.
- Background in compliance troubleshooting, particularly state filings.
- Familiarity with invoicing and financial forecasting.
Skills:
- Proficiency in financial software and tools (QuickBooks, Gusto, etc.).
- Exceptional attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Ability to handle confidential information with discretion.

WORK SCHEDULE

Mondays: Remote work required.
Wednesdays or Thursdays: In-office work required.
Additional work may be necessary around the beginning of each month to meet deadlines.

COMPENSATION

Hourly compensation is competitive and commensurate with experience. This role is part-time, approximately 15 hours per week.

Original job Financial Coordinator - Part-Time posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

Auto-Apply to Similar Jobs

Share Job

Get your Resume Reviewed for Free

Automate Job Applications for Similar Jobs

Auto-Apply to Financial Coordinator Jobs with your AI JobCopilot

Auto-Apply with AI

Similar Financial Coordinator Jobs in the US

Get your Resume Reviewed for Free

Email address

Why are you reporting this job?

I think it’s a discriminatory or offensive

I think it’s fraudulent or a scam

I think it’s trying to sell something unrelated to the job / it’s asking for money

I think it contains incorrect or broken information

Other

All Job Ads are subject to GrabJobs’s Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by GrabJobs moderation team. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.

Setup your job alert:

Frequency

By activating job alerts, I agree to GrabJobs Terms & Privacy Policy. I can unsubscribe to job alerts anytime. Skip

Financial Coordinator - Part-Time

Job Description - Financial Coordinator - Part-Time

Similar Financial Coordinator Jobs in the US

Mobile Apps