Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate

Company : Infinite Management Solutions, Llc

Job Description - Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate

PART-TIME ACCOUNTS PAYABLE/RECEIVABLE & TRAVEL REIMBURSEMENT ASSOCIATE
Job Title: Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate
Location: Dayton, OH 

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

Job Summary:
The Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate will be responsible for managing accounts payable processes, handling travel reimbursements, ensuring accurate reconciliation of financial records, providing backup support for payroll processing, and managing payments to 1099 contractors.

Job Duties/Responsibilities (List not all inclusive):

Accounts Payable:

Review and verify invoices and check requests
Sort, code, and match invoices
Set up invoices for payment and assist with processing electronic transfers and payments
Reconcile accounts payable transactions
Monitor accounts to ensure payments are up to date
Resolve invoice discrepancies and issues
Maintain vendor files and correspond with vendors

Travel Reimbursement:

Process employee travel expense reports
Verify and ensure compliance with company travel policies
Reconcile travel expenses and prepare reimbursement payments
Assist employees with travel reimbursement inquiries

Reconciliation:

Assist with monthly reconciliations of accounts
Assist in preparing and maintaining financial reports
Assist with month-end closing processes
Provide supporting documentation for audits

Backup Payroll Duties:

Assist with payroll processing as needed
Ensure accurate and timely payroll transactions
Maintain payroll records and reports

Vendor Payments

Manage and process payments to vendors including 1099 contractors
Ensure compliance with tax regulations and reporting requirements
Maintain accurate records of contractor payments
Address contractor payment inquiries and issues

Qualifications:

Excellent organizational and time management skills
High degree of accuracy and attention to detail
Strong understanding of basic bookkeeping and accounting principles
Ability to handle sensitive and confidential information
Proficiency in accounting software (i.e., Costpoint, QuickBooks, Sage)
Experienced creating and utilizing spreadsheets in Excel or Google Sheets
Proficiency with MS Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, and Visio)
Meets U.S. citizenship and work eligibility requirements for federal contractors

Education / Experience:

Associate’s degree (from an accredited college or university) in Accounting, Finance or a related field preferred
1-3 years of proven experience in AP/AR

Infinite Management Solutions, LLC (IMS) provides best in class Business Solutions and Strategic Planning Services. Our team has been at the forefront of strategy and technology for more than 50 years in the government and commercial industry. Today, our company provides Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services to corporations, government, and not-for-profits. IMS partners with public and private sector clients to solve their most difficult challenges through a combination of staff-augmentation, program management, consulting, technology, systems engineering, and innovation. IMS’s dedication to excellence and our commitment to customer satisfaction is priority. We believe in our vision wholeheartedly and set an example for outstanding customer service. IMS was established on the core strength of “Professionalism, Integrity, Excellence, Diversity, and Community”.
Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and 100% woman owned company and an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. We encourage Veterans to join our team.
Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds. Employee may be required to stand and walk for several hours performing various job-related duties.
This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

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Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate

Job Description - Part-Time Accounts Payable/Receivable & Travel Reimbursement Associate

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