Part-Time Assistant Buyer Position

Part-Time Assistant Buyer

Shalby Advanced Technologies, Inc.
Location: El Dorado Hills, CA
Schedule: Monday-Friday, 9:00 AM-2:00 PM
Hours: Approximately 4.5-5 hours per day
Pay: Starting around $23.00/hour, depending on experience

About the Role

Shalby Advanced Technologies is seeking a detail-oriented Part-Time Assistant Buyer to support our Manufacturing Support team. This position will play an important role in keeping purchase orders organized, following up with suppliers, maintaining accurate delivery information, and ensuring purchasing documentation moves efficiently through the approval process.

The ideal candidate is organized, comfortable working with vendors and internal team members, and able to manage multiple priorities in a fast-paced manufacturing environment.

What You'll Do

• Create purchase orders for MRO, supply chain, and other purchasing needs. 
• Route purchase orders and related documentation for required approvals and signatures. 
• Track open purchase orders from creation through delivery. 
• Follow up with suppliers regarding order status, lead times, and outstanding items. 
• Update expected delivery dates and communicate changes as needed. 
• Maintain accurate purchasing, supplier, and delivery tracking spreadsheets. 
• Maintain supplier and vendor documentation, including required forms and certifications. 
• Update Excel reports and purchasing documents used by management. 
• Support the Operations and Manufacturing Support teams as needed. 
• Wrap, package, and prepare shipments being sent to outside service providers. 
• Prepare shipping documents and other paperwork for outside services, particularly during periods of lower purchase order activity. 
• Assist with freight quotes and coordination for domestic pickups as needed. 

These responsibilities incorporate the purchasing, vendor-file, Excel reporting, operational support, shipping, and freight duties included in the existing job description. 

What We're Looking For

• At least 1 year of experience in a purchasing, buyer, or similar role. 
• Beginner to intermediate proficiency with Microsoft Office, particularly Excel, Word, and Outlook. 
• Familiarity with an MRP system. 
• Strong organizational skills and attention to detail. 
• Excellent written and verbal communication skills when working with suppliers, vendors, and internal team members. 
• Ability to manage multiple deadlines and priorities in a fast-paced environment.  
• Ability to safely package and prepare materials for shipment.