Rosetta Bakery is seeking a detail-oriented and organized Part-Time Bookkeeper to support the day-to-day financial and accounting operations of the company.
This position will assist with sales reporting, invoice processing, vendor communication, transaction classification, tip-related processes, and monitoring integrations between operational platforms and QuickBooks.
The ideal candidate is highly organized, comfortable working with financial data, able to identify discrepancies, and capable of following through on issues with accuracy and urgency.
This role is initially part-time. Responsibilities may be adjusted over time based on the individual’s experience, capabilities, and the evolving needs of the Accounting Department.
Key Responsibilities
- Prepare and review daily, weekly, and periodic sales reports across multiple locations.
- Reconcile sales information from POS systems and other operational platforms with accounting records.
- Review sales activity for accuracy and identify discrepancies, missing information, or unusual transactions.
- Support the approval and processing of tip-related information, including reviewing tip reports and validating data before tip distributions or withdrawals are finalized.
- Coordinate with Operations, Payroll, and Management when discrepancies related to sales or tips are identified.
- Enter, record, and organize vendor invoices accurately and in a timely manner.
- Review invoices for appropriate coding, supporting documentation, location assignment, and accuracy.
- Maintain organized records of invoices, credits, statements, and related accounting documentation.
- Communicate directly with vendors regarding invoices, statements, outstanding balances, discrepancies, credits, missing documentation, and payment-related questions.
- Follow up on unresolved vendor issues and maintain clear documentation of communications and pending items.
- Monitor integrations between third-party platforms, POS systems, and QuickBooks to confirm that financial information is transferring correctly.
- Identify missing, duplicated, delayed, or incorrectly imported transactions.
- Investigate integration discrepancies and coordinate with internal teams or external support when necessary.
- Compare information between POS systems, bank activity, third-party platforms, and QuickBooks when discrepancies occur.
- Review and classify financial transactions in QuickBooks according to the appropriate account, expense category, entity, and/or location.
- Assist with maintaining consistent transaction coding across multiple companies or locations.
- Review uncategorized or incorrectly classified transactions and make necessary corrections.
- Assist with bank and credit card transaction review as needed.
- Help maintain clean and accurate bookkeeping records to support month-end accounting processes.
- Organize financial documentation and ensure appropriate supporting records are available for transactions.
- Assist with basic reconciliations and other bookkeeping tasks assigned by the Accounting team.
- Identify potential accounting or operational discrepancies and escalate them appropriately.
- Maintain confidentiality of financial, payroll, employee, vendor, and company information.
- Support additional bookkeeping and accounting projects as needed.
Qualifications
- Previous bookkeeping, accounting, or accounts payable experience preferred.
- Experience with QuickBooks strongly preferred.
- Experience working with POS systems, restaurant accounting, retail accounting, or multi-location businesses is a plus.
- Strong attention to detail and accuracy.
- Ability to work with large amounts of financial and transactional data.
- Strong organizational and follow-up skills.
- Ability to identify discrepancies and investigate issues independently.
- Comfortable communicating with vendors and internal management.
- Ability to prioritize multiple tasks and meet deadlines.
- Proficiency with Microsoft Excel and/or Google Sheets.
- Strong written and verbal communication skills.
- Ability to handle confidential information professionally.
Schedule
Part-Time
Schedule and weekly hours will be discussed during the interview process based on business needs and candidate availability.
Work Environment
This position requires frequent use of accounting software, spreadsheets, POS reporting systems, and other financial platforms. The employee must be comfortable managing multiple tasks, following up on outstanding items, and working with different departments and vendors.
Preferred Experience
QuickBooks: 1 + year preferred
Bookkeeping or accounting: 1+ year preferred
Accounts Payable: preferred Restaurant, hospitality, retail, or multi-location accounting experience: preferred
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