Program Administrative Assistant (Job Share/Part-Time, 20 hours a week)

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Program Administrative Assistant (Job Share, 20 hours a week)

Agency: Department of Administrative Services (DAS)

Location: Salem, Oregon (Hybrid – approx. 2 days/week in office)

Schedule: Monday–Friday, 8:00 a.m.–12:00 p.m.

Job Share Monthly Salary: $2,103.50 – $2,921.00

Note: This position will receive a 2.5% Cost-of-Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026.

What is a Job Share?

A job share means two employees share one full-time position, each working part-time hours. In this role, you’ll work 20 hours per week (Monday–Friday, 8 a.m.–12 p.m.), and our current team member works the other half of the schedule. Both employees receive pro-rated benefits and collaborate to ensure all responsibilities are covered.

Looking for meaningful work with a reliable part-time schedule and great benefits? Join DAS as a Program Administrative Assistant supporting Oregon’s statewide Risk Management program. This part-time, job-share position is perfect for someone who values stability, collaboration, and purpose-driven public service.

What You’ll Do

You’ll provide administrative and program support to keep statewide risk management services running smoothly. If you enjoy organization, coordination, and being a trusted resource, this is the job for you!

Key responsibilities include:

• Serving as a liaison with agencies, partners, and program customers

• Supporting program managers with tracking projects, research, and reports

• Coordinating meetings, trainings, and events

• Managing shared inboxes, records, templates, and shared drives

• Maintaining program files, databases, and administrative resources

• Supporting risk consultation activities, including claims coordination, billing, and reporting

• Assisting with website updates and administrative support across risk programs

• Helping administer the Citizen Report program related to state vehicle use

View the entire job description here.

What We Are Looking For

Minimum Qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; 

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Desired Attributes:

• Commitment to fostering an inclusive and respectful work environment that values diverse perspectives.

• Experience providing administrative or program support in a collaborative office environment

• Strong organizational and time-management skills, with the ability to manage routine tasks and shifting priorities

• Experience working with the public through multiple communication channels which include phone, email and in person customer contacts, including the ability to deescalate confrontational conversations.

• Ability to coordinate meetings, trainings, or events, including scheduling and documentation

• Proficiency with common office and document tools (such as Microsoft Office); experience with Adobe Pro or similar tools is helpful but not required

• Ability to work independently and as part of a team, while handling information with care and professionalism

• Experience with how to handle public records.

How to Apply

Ready to join our team?

• External Applicants: Click “Apply” on the job posting to submit your application.

• Current State of Oregon employees: Apply via your employee Workday account.

Important Application Requirements:

Applicants must submit both a current resume and cover letter. Your cover letter should demonstrate how your experience meets the desired attributes listed in this posting. Generic or vague cover letters will not be accepted.

When preparing your materials, clearly describe your relevant experience, skills, and accomplishments that align with this role. Upload your resume and cover letter in the “Resume/Cover Letter” field of the online application.

Only complete applications received by the deadline will be considered. Applications submitted without a resume and cover letter may not be reviewed.

Why DAS?

At DAS, innovation and service excellence start with our people. We support one another as professionals and as individuals, fostering a culture of learning, trust, and collaboration. We believe diversity fuels creativity and better decision-making—and we deeply value the unique strengths and perspectives every team member contributes.

Our amazing benefits include (prorated for part-time work): 

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare. 

• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service. 

• Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP). 

• Wellness Resources: Support for work-life balance, health, and overall well-being. 

• Career Development: Opportunities for professional growth and advancement. 

• Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner. 

• Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program. 

• Live, work, and play in Salem, Oregon.

Additional Details

• This recruitment is for 1 Job Share (.5), permanent, part-time, SEIU-represented Administrative Specialist 2 position, and may be used to fill future vacancies.  

• *The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

• Finalists will be subject to a computerized criminal history check including fingerprints. Adverse background data may be grounds for immediate disqualification.

• We do not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.

• Veterans’ and Oregon National Guard preference: Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

• Recruiter: Cassie Graham

• Email: [email protected]

• Phone (text friendly): 503-949-6169

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

Come for a job. | Stay for a career. | Make a difference... for a lifetime!

The Department of Administrative Services is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Department of Administrative Services, we embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.