Transitional Executive Systems & Coordination Support (Part-Time)

Department

Executive / Operations Support

Reports To

Ted Kerr

Position Summary

This is a part-time, transitional role designed to support executive effectiveness during the company’s current stabilization phase. The role focuses on systems, coordination, and selective execution, rather than traditional executive assistant responsibilities. It is developmental in nature and expected to evolve as workflows and operating systems are refined.

Work Schedule

• Part-time

• Approximately 20 hours per week

• Hourly, with time tracking required

Primary Responsibilities

Within clearly defined boundaries, responsibilities include:

• Light calendar management (adding, adjusting, organizing time blocks)

• Internal coordination and follow-up on defined items

• Travel planning and logistics

• Technology setup and systems integration (Outlook, workflows, tools)

• Participation in building and refining scheduling and workflow systems

• Support of executive routines, cadence, and operating rhythms

Responsibilities Not Included

This role does not include:

• Full executive assistant responsibilities

• Inbox ownership or email management

• Independent executive-level prioritization or decision filtering

• High-volume or repetitive administrative work

Role Characteristics

• Transitional and phase-aligned

• Systems-oriented and coordination-focused

• Developmental, with structured learning and exposure

• Requires clear expectations, defined workflows, and regular alignment

Performance Review

• Initial focus on onboarding and system setup (first 30 days)

• Review recommended at 60–90 days, based on:

    • Reliability and responsiveness within 24 hours

    • Follow-through on defined tasks

    • Contribution to system improvement

    • Quality of coordination and communication

Growth Considerations

Scope and compensation may be revisited based on demonstrated capability, increased ownership, and expansion of responsibilities as systems mature.