Wedding & Event Coordinator

Do you get goosebumps when the music swells at a wedding ceremony? 

Do you love color-coded timelines, perfectly fluffed centerpieces, and happy tears? 
Would you like to help coordinate weddings for about 20-25 hours per week?

Do you want to work evenings and weekends?

If you answered “YES!” while mentally rearranging a table layout… keep reading. 

About Us 

Our venue isn’t just a backdrop - it’s a living, breathing conservatory filled with lush greenery, warm glasshouses, and unforgettable moments. From romantic weddings to corporate celebrations, we help create memories that last a lifetime. Now, we’re looking for someone who can help us make the magic happen. 

What You’ll Do (AKA: Make Dreams Bloom) 

Coordinate Stunning Weddings & Events 

From first inquiry to final breakdown, you’ll guide clients through: 

• Wedding ceremonies, receptions & rehearsals 

• Showers, cocktail parties & corporate events 

• Internal and fundraising celebrations 

• Décor drop-offs, vendor coordination & day-of execution 

You’ll lead client meetings, build thoughtful event plans, manage bookings software, and ensure every detail is buttoned up (literally and figuratively). 

Live the “Wow, Wonder, Welcome” Culture 

• Answer emails and calls promptly and kindly 

• Build warm, lasting relationships with clients and vendors 

• Solve problems creatively (because events always keep you on your toes) 

• Send thoughtful thank-you notes and follow-ups 

You’re not just coordinating events — you’re creating lifelong memories rooted in empathy, positivity, and professionalism. 

Yes, There’s Some Lifting Involved 

You’ll: 

• Set up and break down tables, chairs & décor 

• Lift and move items up to 50 lbs 

• Work in warm, humid greenhouse environments and outdoors 

• Stay energized during evenings, weekends & holidays 

This role is equal parts planner and powerhouse. 

Be Part of the Bigger Picture 

• Assist with venue tours to book new clients 

• Collaborate with Marketing on social posts, blogs & brochures 

• Help drive glowing online reviews 

• Work cross-departmentally to support fundraising and community events 

You’ll be a true ambassador of the Botanical Gardens — internally and externally. 

You Might Be Our Perfect Match If You… 

✔ Have an Associate’s degree (or equivalent experience) in hospitality or related field 
✔ Have at least 1 year of wedding/event planning experience 
✔ Thrive in fast-paced environments without missing details 
✔ Love timelines, checklists, and color-coded spreadsheets 
✔ Are self-motivated, reliable, and team-oriented 
✔ Have strong written & verbal communication skills 
✔ Are creative, calm under pressure, and solutions-focused 
✔ Have solid computer skills (Microsoft Office + social media platforms) 
✔ Care deeply about diversity, equity, inclusion & accessibility 

Bonus points if you genuinely love mission-driven work and collaborating with passionate teams. 

What It’s Really Like 

• One minute you’re guiding a bride through her ceremony layout. 
  The next, you’re fluffing ferns in a humid conservatory. 

• Then you’re sending thank-you cards, updating the shared calendar, and brainstorming a new marketing idea. 

• It’s joyful. It’s fast-paced. It’s meaningful. And it’s never boring. 

Ready to Help Love Flourish? 

If you’re enthusiastic, organized, creative, and ready to turn beautiful spaces into unforgettable celebrations — we’d love to meet you. 

Come grow with us!