An Admin provides the necessary support in an office for carrying out individual jobs with the highest efficiency. They support employees and managers by assigning tasks and organizing meetings. They possess communication etiquette to talk on the phone and email. They ensure the tasks are completed by the employees on time each day. Also, inspect the work quality and optimum time utilization. An admin is busy all day with multiple daily goals. It includes preparing End Of The Day (EOD) reports, scheduling next-day tasks, evaluating the present day’s work, and re-assigning for improvements. They write official letters and memos to higher authorities and thus should have proficient writing skills. They also fax to other corporates. Creating forms for employees and collecting for data acquisition is also a critical role. They also give presentations on upcoming major projects. An important office figure, the admin regulates the productivity and engagement of co-workers. Their decisions are critical to the company’s growth and profits. Making clear choices and taking the right steps is an important task too. An admin is an office head/ branch head who runs it smoothly with support from other co-workers.
The expected duties to be performed by an Admin include:
● Communicating for office works
● Answering the phone calls
● Organizing meetings
● Scheduling appointments
● Producing letters, memos, faxes, and forms
● Preparation of reports
● Maintaining of filing system
● Ordering office supplies
● Expense report submission
● Support to visitors
● Maintaining meeting my nudes
● Covering reception
● Book travel arrangements
● Assigning tasks
● Evaluating performances
The desirable qualifications for an Admin position are:
● A relevant bachelor degree in administration
● Experience as an admin in the domain
● Ability to manage office and systems
● The ability to control the procedures
● Management of time effectively
● Ability to multitask
● Ability to prioritize work
● Ability to pay attention to minute details
● Excellent writing skills- letter, fax, email
● Commendable communication skills
● Efficient organization skills
● Thoughtful planning skills
● Proficiency in MS Office- Word, Excel, PPT
An Admin should possess the following key skills:
● Excellent communication on the phone
● Database and calendar management
● Ability to use scanners and projectors
● Accurate data entry skills
● Editing, proofreading, writing effective memos
● Knowledge to use Microsoft Word, PowerPoint, Excel, SharePoint
● Ability to organize files on the server
● Record keeping and billing
● Knowledge of company and business
● Prioritization and problem-solving skills
● Excellent research and analysis ability
● Emotional intelligence for work balance
● Clear-headed for affirmative decisions
● Cooperation and teamwork for efficiency
● Providing training and management
● Flexibility and determination
● Leadership and discrete
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