EVP Business Administration & Coordination

Job Description - EVP Business Administration & Coordination (BEI00000QD)

Description

Objective of job

Provides comprehensive and professional support to EVP HR&Admin regarding the administrative tasks, cross-functional business related matters and project coordination, ensure smooth internal and external communication.

Support EVP and keep EVP office in efficient daily operation 
- Provide administrative support, including work calendar management, travels and expense claims in an efficient and effective way
- Conduct quality documents pre-check and tracking
- Signature and chop management
- Organize and governance team meetings
- Prepare speech, presentation, reporting, interpretation and translation on regular basis
- Divisional governance and topic management, including divisional OP, budget and organization coordination.
- Organize regular (semi annual) divisional team activities

Prepare regular business reports & documents, ensure smooth communication & information sharing with business partners.
- Prepare regular documents and reports for internal and external counterparts
- Drive and ensure smooth communication and coordination with HR&Admin. division, e.g., info. cascading, organization of divisional workshops and staff activities
- Coordinate with internal and external stakeholders and shareholders to ensure the internal process/communication efficiency

Support EVP on other specific projects.
- Involve and support other ad-hoc functional or cross-functional business projects in an agile way
- Company and cross-department activities and events arrangement and coordination

 
Other ad-hoc EVP office tasks

Qualifications

Experience
- 5+ Year experience in office management and coordination is preferred.

Knowledge and skills
- Good communication skills (English and Chinese) both oral and written 
- Proficient in MS Office software applications
- Excellent communication and project management skills
- Strong interpersonal skills and proven a good team player, especially have good sense of intercultural communication in international work environment
- Good multi-tasking management skills
- Reliable, accountable and flexible

Organization