Executive Assistant to CEO - Fast Hire

Job Title: Executive Assistant to CEO

Location: Perth, WA

Salary Range: $85,000 - 90,000 per annum + Superannuation

Job Type: Full-time permanent (also available in 3 month contract)

Start date: Immediately

Must have permanent working rights in Perth, WA.

About client:

Our client is a well known not for profit organisation in Perth, WA. They are seeking an Executive Assistant to the CEO to replace a staff member who is leaving. 

Key Responisibilities:

Board and Leadership Support:

• Review draft Board/committee papers for the CEO's editing and approval.
• Coordinate the collection, presentation, and distribution of meeting papers and documentation, providing thorough and timely follow-up on key issues and tasks that need action.
• Attend relevant Board and committee meetings as requested (some may be outside regular hours).
• Manage and coordinate reporting requirements for the Advocare Board and committees.
• Support the Board in recruitment, induction, and travel arrangements.
• Collaborate with the leadership team to produce high-level reports and offer timely feedback.
• Develop and maintain the planning calendar for the Leadership Team and Board.
• Assist the Leadership Team with governance and compliance tasks.
• Proactively provide advice and assistance to the Leadership Team.
• Support effective communication and information flow within the Leadership Team.

CEO Support:

• Manage the CEO’s calendar and provide advice to optimise scheduling.
• Oversee the CEO’s emails, ensuring timely responses internally and externally.
• Monitor the CEO’s action list to ensure timely information exchange and alleviate any bottlenecks.
• Schedule, prepare for, coordinate, and minute meetings as needed.
• Conduct background research to anticipate issues and provide well-informed summaries and recommendations, enabling the CEO to make timely decisions.
• Draft and review the CEO’s correspondence and responses before distribution.
• Assist in drafting, editing, and reviewing documents, including new projects, programs, and tender materials.
• Help the CEO with urgent media coordination and speech/response drafting.
• Reconcile the CEO's expenses in accordance with relevant procedures.

Organisational Support:

• Identify potential issues with existing administrative systems, propose improvements, and contribute to the development and implementation of enhanced procedures and processes.
• Conduct research and projects as required within the context of your role.

Minimum Qualifications:

• Proven experience in an executive assistant role, preferably supporting C-level executives.
• Experience with risk and compliance, governance and working alongside C-suite and Boards
• Experience managing complex calendars and meeting logistics.
• Strong organizational and multitasking skills, with a proven ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Attention to detail and a high level of accuracy.
• Ability to exercise discretion and maintain confidentiality in handling sensitive information
• Strong interpersonal skills and the ability to work effectively with diverse teams and stakeholders.
• High level of professionalism and a proactive approach to problem-solving.

Please apply if you have the right experience or get in touch with [email protected] for any questions