AO Document Control

Large Infrastructure Project for State Government Your new company


This State Government department is committed to delivering continuous improvements and infrastructure projects across the State. Working on large-scale projects, they are delivery focused and customer centric.


Your new role


As the Document Control Advisor, you will be for project document control activities to support successful delivery of a Rail project. With significant community consultation already completed, this project is moving along quickly.


This role will see your duties include:

• Review the Project Document Control Management Plan ensuring adherence to the plan throughout the project lifecycle
• Define document management processes and support all users of the document management processes to ensure processing of documents and communications are compliant, efficiently, and timely captured.
• Continually assess the solutions provided for document and information management activities and services provide feedback for ongoing improvements
• Ensure all documents and information provided to the project team are securely stored, tracked, and responded to by the relevant team members and external parties responded within relevant service levels.
• Utilise, retrieve, and update procedures, databases or information systems to ensure effective and efficient service delivery through relevant, accurate and accessible information, for example - document management systems, web pages, business directory, filing systems, updating procedure manuals, distribution or mailing lists, etc.
• Coordinate the complex review and approval processes for Program related documentation
• Develop and maintain workflows in the Document management System.
• Administration of project data sources such as Team Binder, MS Teams and SharePoint and others.
• Ensure documents generated by the project are stored in compliance with the Queensland State Record Keeping Policies.
• Assist in the preparation of complex correspondence, reports, briefing notes, submissions, and other correspondence in accordance with departmental standards.
• Undertake administrative tasks required to support the control and distribution of Program documents and information.
• Provide administrative, secretariat and/or project support to committees, working groups or teams concerned with delivering or administering policies consistent with the branch business plan, and the department's strategic direction.
• Other accountabilities and tasks as reasonably directed

What you'll need to succeed


To be successful in this role, experience in document control roles within a major project environment would be highly regarded and as would experience with Team Binder. Previous State Government or significant experience across large Infrastructure projects would be beneficial.
What you'll get in return






Offering the opportunity to work within a highly respected Government department, you will work within a supportive team environment, where no day is the same. This is a two year engagement at an attractive hourly rate


Temporary and Contract workers through Hays also enjoy a wide range of benefits including:

• Weekly pay cycles
• Nominated choice of Superannuation fund
• Online Timesheet submission and approval
• No hidden feed or costs for our services
• An online training platform to upskill yourself
• Regular contact with local Brisbane consultants throughout the duration of your assignment

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.


If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.