Administrative Assistant III

SUMMARY OF DAY TO DAY RESPONSIBILITIES: Supporting an executive within the bank, supporting other bankers Organizing meetings, travel and expenses Tech support for executive. Helping with new joiners on the team Ordering, setting client lunches/dinners as needed Expense reports List mgmt, phone coverage Ordering/delivering supplies Tracking vacation days Database mgmt MUST HAVE: Administrative Assistant/EA experience Excel Scheduling Outlook Coordinator with other EA’s Calls to client EA’s- professional communication style NICE TO HAVE: Previous experience supporting executives Previous Financial background EDUCATION: post- secondary education "The Administrative Assistant III provides highly skilled administrative support. Performs complex and technical activities. Works with individuals at all levels of the company, as well as external organizations and Customers. Handles confidential materials. Facilitates management details and serves as an intermediary to relieve executive/manager of administrative responsibilities and details. Coordinates and executes routine and non-routine administrative tasks Collects, compiles, and analyzes moderately complex data and information, producing reports to be used by manager or department professionals May conduct record keeping that requires a general knowledge of accounting and budgeting procedures May monitor performance of budget, reviewing variances with manager May provide direct assistance and support in staff activities Coordinates, executes and completes a variety of special projects and administrative assignments through planning, development, organization, analysis and implementation Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents Skills: ? Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. ? Ability to work independently and manage one?s time. ? Ability to keep information organized and confidential. ? Basic mentoring skills necessary to provide support and constructive performance feedback. ? Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: ? High school diploma or GED required. ? 5-7 years experience required. ? Experience working with executives highly preferred." Position Title: US - Administrative Assistant III TDJP00052035# of positions: 1 Pay rate is $40 Start Date: ASAP Cost Center: 7922 Business Unit: 4 - TDS Corp & Investment Banking 2A (S_1012966) Duration: 2024-05-27 to 2025-01-31 Extension possible: possible, could be on this role or another role. Conversion Possible: possible Will they be working a rotational schedule: 830 to 530 – Monday to Friday Overtime or weekends required: Optional as needed Work Location (Remote, Hybrid or Both?): Hybrid model- Tues to Thurs in the office. 599 Lexington Avenue New York NY USA 10022-6030 Reason for opening: Covering for a leave. Interviews: 2 to 3 rounds of interviews. Training: on the job TIMELINES/IMPORTANT DATES:

• Manager Upcoming PTO
• Supplier Call: no
• Distribute Requisition: May 16th
• Halting: May 17th
• Shortlist De-Brief: May 17th
• Target interview: Next week
• Interview de-brief: ASAP

CANDIDATE PROFILE DETAILS: Reporting to: Jennifer Choi Working in a Team of: 35 people Culture of department: Very hard working, very inclusive team. Driven team. Personality style: Thicker skin to support executives, needs to be able to display a high caliber of work. % of back office work vs telephone: Most back office work. Selling Points of Position: Opportunity to stay on within TD Bank. Best Vs Average Candidate: Ideally who has prior work experience in Financial services/ boutique environment, understands back office is organized, knows who to call to get things done. How will performance be measured: verbal and deliverables SUMMARY OF DAY TO DAY RESPONSIBILITIES: Supporting an executive within the bank, supporting other bankers Organizing meetings, travel and expenses Tech support for executive. Helping with new joiners on the team Ordering, setting client lunches/dinners as needed Expense reports List mgmt, phone coverage Ordering/delivering supplies Tracking vacation days Database mgmt MUST HAVE: Administrative Assistant/EA experience Excel Scheduling Outlook Coordinator with other EA’s Calls to client EA’s- professional communication style NICE TO HAVE: Previous experience supporting executives Previous Financial background EDUCATION: post- secondary education "The Administrative Assistant III provides highly skilled administrative support. Performs complex and technical activities. Works with individuals at all levels of the company, as well as external organizations and Customers. Handles confidential materials. Facilitates management details and serves as an intermediary to relieve executive/manager of administrative responsibilities and details. Coordinates and executes routine and non-routine administrative tasks Collects, compiles, and analyzes moderately complex data and information, producing reports to be used by manager or department professionals May conduct record keeping that requires a general knowledge of accounting and budgeting procedures May monitor performance of budget, reviewing variances with manager May provide direct assistance and support in staff activities Coordinates, executes and completes a variety of special projects and administrative assignments through planning, development, organization, analysis and implementation Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents Skills: ? Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. ? Ability to work independently and manage one?s time. ? Ability to keep information organized and confidential. ? Basic mentoring skills necessary to provide support and constructive performance feedback. ? Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: ? High school diploma or GED required. ? 5-7 years experience required. ? Experience working with executives highly preferred."