Assistant - Facility Maintenance

About Us

St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

THIS IS A TERM POSITION SUBJECT TO END WITH TWO WEEKS NOTICE OR ONE PAY PERIOD PRIOR WHICHEVER IS LONGER. 

Position Summary and Scope of Service

The Operations Assistant exemplifies and promotes the spirit of the Mission and Values of St.Amant and the goals and objectives of the Operations Service Area through the provision of indirect support services to individuals receiving services from St.Amant. Reporting to the Director, Operations, the Assistant supports the service area with various duties and responsibilities related to property management. The Assistant understands the delivery of services are consistent with legislation, regulations, policies, procedures, and service area protocols where applicable, and for timely and efficient scheduling to ensure the work coordinated will meet high standards and support the client care needs on a day-to-day basis.

Qualifications

Educational: 

• Grade XII diploma or certificate.
• Post-secondary education in a related field.
• Courses or certification in Property Management, Communication, and/or Office Technology an asset.
• Bilingual in both French and English is a definite asset.

Professional: 

• Excellent computer capabilities with experience and proficiency using the Internet and MS-Office (Word, Excel, Outlook)
• Knowledgeable and experienced in the operation and use of modern office equipment
• 3 years' experience in a fast-paced, multi-disciplinary work environment with a proven high standard of customer satisfaction
• Knowledge of commercial building infrastructure operation and Commercial Building Codes would be an asset.

Personal:

• Energetic, self-directed, client focused
• Keen sense of accuracy and attention to detail
• Functions effectively as a team member and demonstrates a strong collaborative approach to problem solving
• Communicates professionally with co-workers, vendors and external partners; Establishes and maintains effective working relationships with same
• Ability to work independently, with minimal supervision and as a part of the Operations team
• Commitment to the spirit of continuous quality improvement
• Ability to work evenings and weekends, as required

Duties and Responsibilities

Duties include: 

• Assists to prepare scheduled and periodic reports on facility operations and projects
• Collects statistics and information to support provision of quality services
• Maintain Project Plans and files on all projects – paper and electronic
• Prepare minutes / reports as required
• Provide Annual Budget Development coordination
• Assigns/dispatches work orders through HIPPO software. Updates/closes work orders through HIPPO software.
• Updates and maintains HIPPO work order and Property Management database information
• Processes all Access Card Requests once authorized
• Processes all Request for Keys once authorized
• Processes all Use of Facility Requests before and after authorization
• Coordinates transition and maintains a new Key Management Software Program
• Reconciles invoices. Codes, enters into reports/databases, as needed.
• Prepares minutes / reports as required
• Processes all Facility & Environmental Services Purchase Order Requests
• Processes standing orders for Facility Services consumables
• Provides GPPM & Service Area Policy development support

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.