Coordinator, Procurement

Req ID: 25076 Vacancy Type: Temporary Contract Duration: Up to 2 years Number of Positions: 2 Closing Date: 05/15/2024 Job Summary Responsible for providing procurement expertise to administer and monitor the City’s supplier performance program, with specific emphasis on post-award supplier management using the City’s e-bidding platform. Responsible for reporting, analytics and compliance related to the City’s Low Value Acquisition and Purchasing Card procurements. Duties and Responsibilities Supplier Performance Management

• Facilitate, monitor and escalate any issues related to the City’s supplier performance management system.
• Collaborate with cross-functional teams to facilitate the program for all City contracts.
• Provide training and support to internal staff related to the City’s supplier performance management system.
• Escalate issues to the team leads related to poorly performing suppliers.
• Provide input into improvements to the supplier performance program and policy.

Contract Continuity and Management

• Monitor contract terms, ensuring timely renewals, extensions and compliance with supplier performance program.
• Collaborate with procurement staff and relevant stakeholders to communicate contract timelines and action items related to continuity of business.
• Maintain accurate and up-to-date records associated with contract terms, extensions, new buys etc.
• Escalate issues to the team leads that are deemed to present a risk to business continuity.

LVA (Low-Value Acquisition) and PCard Reporting/Analytics

• Review LVA procurements on a regular basis to ensure compliance with the City’s Procurement Bylaw.
• Flag issues to team leads related to repetitive spending behaviours.
• Work with finance to obtain data on LVA and PCard spend in order to generate comprehensive reports on LVA and PCard activities, providing insights for decision-making.
• Utilize data analytics tools to gather and analyze procurement data, identifying trends, opportunities, and areas for improvement.
• Prepare and present insightful reports to support strategic decision-making within the procurement function.

Stakeholder Collaboration

• Work closely with departmental staff to understand their unique needs and objectives.
• Build strong relationships with internal stakeholders, fostering effective communication and collaboration.

Continuous Improvement

• Identify opportunities for process optimization and efficiency gains within the procurement function.
• Implement best practices and stay abreast of industry trends to enhance overall procurement performance.

Skills And Qualifications

• Knowledge of best practices relating to procurement policy and procedures.
• Familiarity with e-bidding platforms (bids&tenders, Merx, SAP Ariba, Bonfire etc.). Experience using the Supplier Performance Module in bids&tenders is preferred.
• Proven ability to apply effective customer service principles, exercising independent judgment and discretion handling sensitive and confidential matters, while managing multiple conflicting deadlines and priorities.
• Experience with low value/dollar acquisition processes in a public sector setting.
• Familiarity with Pcard programs.
• Post-secondary degree or diploma in a business related field, public administration or supply chain, or a combination of education, training and experience deemed equivalent.
• OPBA’s Principles of Effective Purchasing Certificate is considered an asset.
• Competency in a Windows based environment with a strong working knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and SharePoint, and SAP.

Hourly Rate/Salary: $ 32.39 - $ 43.18 Hours of Work: 35 Work Location: Civic Centre Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Procurement Services Non-Union/Union: Non Union A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted. We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. All personal information is collected under the authority of the Municipal Act. Equity, Diversity and Inclusion The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent. Learn more about the City’s commitment to Equity, Diversity and Inclusion . Accommodations The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.