Executive Assistant

Hamilton, ON

Salary:  $56,300-$63,900

Position: Reporting to the Chief Executive Officer (CEO) of Indwell, as the Executive Assistant, you will have a strong background with organizational and board governance.  Carrying out a vital role in managing and coordinating all senior level administrative activities and information requirements to support the CEO and Indwell’s Board of Directors.   Being responsible for organizing, scheduling, and managing a busy calendar in preparation for, and participation in, internal and external meetings.  Working closely with the CEO and Indwell’s leadership, you will draft, edit, and proof-read correspondence, reports, and other materials, and manage the flow of information in and out of the CEO’s office.   

We are seeking a leader who is highly organized with the natural ability to be flexible, prioritizing any changes as they are called for.  When given a task, you can readily follow the direction given, placing ideas into action. Having a strong values base that informs your decision making and motivates you to work in a faith-based organization.  Working alongside leadership teams throughout the organization, you are someone who focuses on peoples’ strengths and likes to encourage group excellence. You get deep satisfaction from collaborating with others to achieve collective goals. Above all, you are highly trustworthy and someone who takes ownership over your work. Looking to create a meaningful impact on both the work of the CEO and Indwell at large.   

What matters to you?  Being a part of a work culture that operates out of their core values of DIGNITY, LOVE and HOPE- embracing diversity, promoting equality and inclusion.  Supporting and bringing people together with ease in a place that sees you as a LEADER, contributing your individuality to champion Indwell's vision of creating communities that TRANSFORM lives.

About Indwell: Founded in 1974, our Christian charity continues to thrive and grow exponentially as we serve people impacted by poverty and homelessness through our vision of HOPE and HOMES for All.   We are the fastest growing developer in Ontario creating affordable high quality efficient housing communities coupled with supportive programs to over 1200 tenants to meet their needs of health, wellness, and belonging.  

Hours of Work: Full time, 40 hours per week, Monday- Friday with flexibility. This position will require occasional work in the evenings and weekends.   

WHAT YOU WILL BE DOING:   

Administration  

• Support the organization’s mission and vision by working alongside Indwell’s leadership to achieve strategic commitments 
• Act as the first point of contact to the CEO office with external contacts, responding to and redirecting emails, phone calls, and in-person inquiries 
• Support Board and Committee governance; coordinating meetings and agenda preparation, minute taking, assembling reports and information packages, and maintaining good process and smooth functioning 
• Arrange and coordinate the CEO’s calendar  
• Schedule, organize and coordinate meetings, conference calls, and Board training or events  
• Create or review internal and external communications from the CEO  
• Collaborate to create internal meeting agendas, minute taking and distribution, and assist with necessary follow up after meetings  
• Develop and foster positive relationships with everyone associated with the organization 
• Organize travel logistics for the CEO as needed  

Team Leadership and Participation  

• Promote and demonstrate the vision, mission and values of Indwell within the workplace and the community  
• Work collaboratively with the CEO, Directors and Managers to promote Indwell’s organizational goals  
• Participate as an active member of the Resource Centre Team   
• Attend staff meetings, professional development activities, and organizational functions

WHAT YOU WILL BRING:   

• A Commitment to Indwell’s mission, vision and faith statement 
• Bachelor’s degree/Diploma in a related field (office administration, communications, business) 
• Three years of relevant experience supporting Executive positions and Board governance is preferred 
• Experience in a non-profit setting is an asset 
• Experience interacting with church communities and donors who are motivated by their faith 
• Familiarity working with government officials and civil servants Competency to manage multiple assignments effectively, deal with confidential information professionally, and exhibit a high degree of trustworthiness 
• Ability to work autonomously and also take direction, show initiative, and demonstrate excellent follow-through 
• Excellent verbal and written communication skills. Courteous, tactful, diplomatic and friendly 
• Sound decision making ability, good judgement and analytical thinking 
• High organization, efficiency, resourcefulness, taking initiative by being proactive to anticipate needs 
• Proven ability to manage a varied and complex workload, with attention to detail in an office environment where disruptions are common 
• Strong demonstrated working knowledge of Microsoft Office 365- Word, Excel, Outlook, Teams and SharePoint with familiarity of on-line collaborative tools 
• Valid ‘G’ class Ontario driving license

We want you to thrive:  

• Vacation: 3 weeks paid with 8 HEAL days (sick and personal appointments) per year 
• Benefits ($6,000/year) paid: Extended health (100% medication coverage- some exceptions may apply), dental and vision care.  Life Insurance 
• Employee Assistance Program- primary care and professional consulting services 
• Group RRSP: Indwells gives 5% of salary, you can opt in for further contributions  
• New Staff Orientation Days 
• Professional and Personal Development- annual Leadership Conference (themed with guest speaker) + Spiritual Ranch Retreat (reflection and recharge with various outdoor activities).  Cliffs Strengths Finder Assessment facilitated by People Developer for mentoring opportunities, Lunch and Learn Webinars, Indigenous Cultural Competency and 2SLGBTQ Awareness + more  
• Social Events:  Indwell’s Hope and Homes Banquet yearly to celebrate the important work we do + team gatherings  

We’re seeking to create a diverse work culture with qualified individuals who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives.  Our employment, supports and services are open to people from every creed, race, ethnicity, sex, ability, sexual orientation, and gender identity.  And we especially invite applications from Black, Indigenous peoples, members of racialized communities and intersectionalities.  Indwell’s leadership are motivated by the example of Jesus Christ as reflected in Indwell’s statement of faith.  

Inspired to JOIN OUR TEAM, we invite you…  

To APPLY:  Please forward your cover letter and resume to our website:  . We thank all for your interest; however, only those applicants that are being considered will be notified. 

Personal information submitted will be used only for employment opportunities within Indwell in accordance with the Freedom of Information and Privacy Act.   

Accommodation will be provided to applicants who make their needs known in advance for the duration of the hiring process as required under Indwell’s Employment policy