Health - Senior Coordinator

The Chiefs of Ontario is looking for a qualified and motivated individual for the position of Senior Health Coordinator.  Under the supervision of the Director of Health the Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks.  The incumbent provides senior level expertise to the position, manages confidential and time sensitive information and serves as a primary point of contact with management.

Location: 468 Queen St East, Toronto Ontario

Policy Duties and Responsibilities:

• Effective and comprehensive minute taking and preparation for meetings;
• Full meeting preparation including agendas, booking locations/ venues, catering, etc.
• Liaise with all Health Coordinators and Management.
• Communicates with employees and departments with meeting details, participation and subsequently and follow up required from specific departments.
• Maintain an effective scheduling system.
• Maintaining an effective electronic filing system.
• Booking travel and accommodations on a regular basis.
• Ensure that all financial administrative documentation (i.e. receipts, purchase orders, itineraries, contracts, etc.) are accurately provided and reported to the finance department of the Secretariat.
• Draft and edit correspondence, reports and internal office communications.
• Reviews and files incoming correspondence and responds to routine inquires; ensure follow up where necessary.
• Prepares preliminary written responses on various issues in a timely manner.
• Establishes and maintains a system for all materials relevant incoming correspondence and meeting request.
• Assist with general administrative support for the overall benefit of the organization as determined by the Chief Operating Officer or direct supervisor.

Relevant Skills:

• A post-secondary education is recommended.
• Minimum of 5 years’ experience of high level administration.
• Proven multitasking skills, working with a large department.
• Relevant work experience in combination with education will be considered.
• Past experience planning large scale meetings or gatherings. Including booking hotels, travel, meals, speakers, etc.

• General knowledge of the organization and activities of the Chiefs of Ontario and current events related to First Nations in Ontario

• Knowledge of First Nation traditions, cultures and values; understand the history and relationship between First Nations and the Crown is an asset
• Professional integrity and the ability to maintain confidentiality are essential
• Excellent communication skills, including written and verbal
• Time management, organization and planning skills
• Excellent computer skills (Microsoft Word, Excel, Outlook, Adobe Acrobat)

Successful candidate must be fully vaccinated against Covid-19 and eligible to work in Canada.

DURATION: April 2024 TO March 31, 2025, with the possibly of renewal based on available funding.

APPLICATION DEADLINE: Open until filled.

Send letter of application, resume and include 2 references marked confidential to:

Interviews will be held in Zoom. While we appreciate all applications, only those candidates short-listed for an interview will be contacted.