M-Files Administrator

Java Holdings Ltd. owns a portfolio of companies in North America and Europe and is engaged in its acquisitions providing high level execution support for large utility, oil and gas, and power generation projects, specializing in EPCM (Engineering, Procurement, Construction & Management).

The role reports to the M-Files Systems and Solutions Team Lead, or in the absence of this person, the Java Systems Director or delegate.

The M‑Files Administrator is responsible for:

·         M-Files User Lifecycle Management

·         M-Files System Reporting

·         M-Files User Support

·         M-Files Vault Maintenance Tasks

Key Responsibilities

M-Files User Lifecycle Management

• Processing User access requests for user system onboarding, access changes and system offboarding
• Following established processes for timely execution
• Assisting users in configuring M-Files system access settings

M-Files System Reporting

• Monthly system reporting to support user licensing alignment
• Monthly system reporting on usage levels
• Quarterly User licensing reporting and license rebalancing proposals
• Other reporting as required

M-Files User Support

• Assisting users with support requests
• Assisting users with personal view creation, personal notifications
• Supporting User upskilling

M-Files Vault Maintenance Tasks

• Monthly vault backups
• System performance monitoring

M-Files User Lifecycle Management

• Processing User access requests for user system onboarding, access changes and system offboarding
• Following established processes for timely execution
• Assisting users in configuring M-Files system access settings

M-Files System Reporting

• Monthly system reporting to support user licensing alignment
• Monthly system reporting on usage levels
• Quarterly User licensing reporting and license rebalancing proposals
• Other reporting as required

M-Files User Support

• Assisting users with support requests
• Assisting users with personal view creation, personal notifications
• Supporting User upskilling

M-Files Vault Maintenance Tasks

• Monthly vault backups
• System performance monitoring

In addition to the above specified responsibilities, the job scope of the M-Files Administrator includes any required documentation and other responsibilities that may be required from time to time.

Job Role Qualifications

• High School Diploma
• IT focused post-secondary education preferred
• An aptitude for technology
• Personable and enjoys working with people
• Functions well as a part of a team
• Strong interpersonal communication skills
• Strict attention to detail

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• RPP - Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling