Program Administration Clerk

Competition # : 43219

Department: Advanced Education

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: ​25-Jun-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Post-Secondary Accessibility Services (PSAS) is a dynamic and committed team that is leading and coordinating the Department of Advanced Education’s work to become an accessible province by 2030. We work together with Nova Scotians with disabilities, community and disability organizations, businesses, municipalities, post-secondary institutions, and other partners to support the cultural shift needed to implement the Accessibility Act and address disability-related issues across the post secondary sector.

As a small but impactful team, PSAS has built strong relationships with post secondary institutions, with government of all levels and with public sector and community partners to support efforts to improve access to post secondary education for eligible people with disabilities. Our primary responsibility is the provision of Services and Equipment grants to post secondary students with disabilities to help remove barriers to successful completion of their educational goals. We are also proud to fund post secondary and community partner programs to help people with disabilities gain access and experience in the labor market. In 2022, our program supported over 4000 students.

We contributed to the development of Government’s first multi-year accessibility plan and are a significant player in the development of the province’s first accessibility standards – in the areas of Education, Built Environment and Employment. As we continue the work to create a fully accessible province by 2030, the PSAS Program Operations Manager will have a critical role to play.

Learn more about our work to ensure Nova Scotians with disabilities can enjoy all this province has to offer, at home, work and in community, on the Accessibility Directorate website:

About Our Opportunity

PSAS is seeking a compassionate, independent, hard working, and detail-oriented individual with several years of experience in a similar role to fill this unique opportunity. As the Program Support Clerk, you will report to the Director of Accessibility Services and provide full spectrum support and program administration within the PSAS Division. This role performs duties related to contract management, financial reconciliation, reporting and evaluation, issues management, and training administration. You will be required to respond to telephone, email, and online inquiries from internal and external stakeholders as well as the public.

You will be responsible for entering and retrieving data into and from databases, maintaining records and processing documentation, filing systems, maintaining, and preparing various documents, including disbursements, refunds, invoice preparation, journal vouchers, and work as a team player to develop solutions to new processes and procedures. This position requires a high level of confidentiality and the ability to deal with highly sensitive issues with tact and diplomacy.

As the first contact for post secondary students and the public, you will have a compassionate and empathetic demeanor while at the same time ensuring program accountability. This role helps create positive outcomes and therefore has a profound impact on post secondary students with disabilities and the disability community as a whole in Nova Scotia.

Qualifications and Experience

The successful candidate will have High School along with 4 years experience in a similar role or an equivalent combination of training and experience may be acceptable. Lived experience as a person with a disability is an asset.

You understand and support equity, diversity, inclusion, and accessibility in relation to disability issues, and have experience in:

• Developing productive, collaborative relationships with diverse community stakeholders, including a strong ability to understand community needs.
• Project management, including planning, tracking, and managing multiple activities.
• Developing and providing awareness and educational resources and programs.
• Using the Microsoft software suite, including but not limited to Outlook, Office, PowerPoint, and Teams.

We will assess the above qualifications with an interview(s), written assignment, oral presentation, and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Majority of time spent in an office environment.
• Travel within communities across Nova Scotia will may occasionally be required.
• Flexible work options may be available as per Departmental policy.

Additional Information

This is a permanent employment opportunity.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• A workplace that values inclusion and is committed to diversity.
• Countless career paths for Nova Scotians
• Department specific flexible working schedules

Pay Grade: CL 18

Salary Range: $1,684.00 - $1,884.17 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to