Secretariat Administrator

Secretariat Administrator Location Ottawa, ON :

Duties and Responsibilities:

Responsible for managing the provision, coordinating and tracking of administrative, financial, and governance/compliance processes for University Secretariat (Archives, Board of Governors, and Senate)

Qualifications:

The incumbent must possess the following qualifications:

• Knowledge of office administration and budget/financial policies, procedures, and processes.
• Knowledge of staffing and payroll procedures.
• Knowledge of government/banking requirements.
• Knowledge of governance practices within the university as well as the broader university offices, academic units, departments, and divisions.
• Knowledge of relevant legislation, policies and procedures.
• Knowledge of cultural competency and diversity in a business context.
• Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific and enterprise software, and technology devices.

Education and Experience:

The above is normally acquired through the completion of:

• Completion of four year of post-secondary education
• Minimum of four years previous administrative experience

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.