An Event helper is a close ally of the event planner to smoothly carry out the event planning. An event helper becomes an event planner after taking this position seriously. The main task of event helpers is to make schedules with potential clients. Their job is highly dependent on how much the event planner trusts the event helper. The main functions of event helpers are to assist in logistics, carrying out communication with vendors, management of expenses, and working up close with the other event associates. They come up with strategies to cut down the cost of an event and make it a huge success. Remaining active on the day of the actual event and looking for any loopholes is a mandatory job for the event helpers. Reporting all the planning to the higher event manager is also part of the job. An event helper is an entry-level job that doesn’t require much. But it is a very responsible job profile for any function.
The expected duties to be performed by an Event Helper include:
● Creating seating arrangements
● Selecting an appropriate menu
● Booking the Venue
● Arranging decorations and entertainment
● Maintenance of cordial relationships
● Maintaining productivity while event planning
● Resolving conflicts with management skills
● Efficient management of budget
● Maintaining spreadsheets with records
● Taking notice of minute
● Inspecting the venue keenly
● Creating marketing materials
● Creating a great attendee experience
● Doing on-site duty during the event
● Contacting authorities for any glitches
The desirable qualifications for an Event Helper position are:
● A diploma or bachelors degree in marketing
● Experience as an event helper
● Knowledge of event planning and managing
● Experience in dealing with customers
● Experience of multitasking
● Experience in negotiating a deal
● Experience in search engine optimization
● The ability to build relationships with good clients
An Event Helper should possess the following key skills:
● Strong written and communication skills
● Ability to pay attention to minute details
● Ability to listen to customers requirements
● Ability to work in a team
● Ability to multitask
● Ability to resolve conflicts
● Excellent analytical skills
● Proficiency in using a computer system
● Proficiency in using MS office
● Extraordinary organizational skills
● Ability to maintain professionalism
● Ability to manage projects
● Ability to negotiate and persuade
● Ability to use CRM software
● Ability to use Basecamp project management software
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