Assistant Accounts Manager

Job Type: Assistant Accounts Manager

Business Unit:  Property Level

Job Group: Level 4 - Executive / Asst. Manager

Reporting Line: Finance Manager

Basic Function

Under the general direction of the Finance Manager and within the limits of U Rivergate Karjat resort's policies and procedures, is responsible for maintaining records and documents related to accounting functions.

To ensure the proper and smooth running of all activities of the operations, coordinate their activities, their works and assist them.

To ensure that collection of all daily receipts, provide change for all cashiers, making daily bank deposits, and preparing a daily accounting of cash, including the assigned cash floats are accurate and effective.

Duties and responsibilities

1. Maintains the Accounts Payable and general cashier functions.

2. Ensures payments are made on timely basis as notified.

3. Schedules payments to facilitate cash flow.

4. Controls the completeness of paid check documents, after being signed by Accounting and Management.

5. Records the bank transfers and any debit advises from bank.

6. Assists in reconciling some of the balance sheet accounts.

7. Liaises with Account Receivable if any payment can be offset with account receivable outstanding or in case of refund to be made.

8. Performs related duties and special projects as assigned.

9. Ensure the accounting integrity of the record of each day’s transactions for all food and beverage and miscellaneous outlets.

10. Keep physical controls of the keys of the cash register machines and only use the master key if keys are lost and the loss is also documented.

11. Keep physical control of all unused checks and keep records of usage maintain adequate and continuous stocks of suppliers for daily consumption.

12. Accounts for the numerical sequence of all checks issued daily. Make sure the cashiers at the end of their shift return all unused checks.

13. Maintain a daily missing check record and investigate the reason for missing check. Report it to Accountant Head.

14. Visit all food and beverage outlets regularly to observe restaurant cashier’s performance and attend to their problems.

15. Verify and reconcile the cash register readings with the total revenue report.

16. Test the accuracy of prices, service charges and tips on the checks.

17. Ensure that all in-house guests signed checks are sent to the front desk for guest’s inspections upon checkout.

18. Verify all cash register reports and credit card data capture reports each shift and pass them to the night auditor for checking.

19. Record all matters in the logbook, review the logbooks at least twice a day and take appropriate needed action.

20. Witness the cashiers depositing their cash dropping in the safe on occasion.

21. Maintain familiarity with use of the cash registers and other equipment used by the cashiers.

22. Make recommendation for improvements of cashier’s procedures.

23. Review the reports prepared by restaurant cashiers.

24. Ensure that all unused checks for restaurant must be returned to cashier at the end of the shift.

25. Provide necessary training for new cashiers.

26. Ensure that all cashiers know the emergency procedures during the system down.

27. Other duties assigned by superiors.

Job profile and qualification:

1 At least Bachelor’s degree in accounting

2 At least 3-4 years in Accounts Executive position

3 Analytical, organized, and detailed

4 Good knowledge of back-office system

5 Proficiency in English communication