Administration Coordinator

Role: Administration Coordinator

Location: Dublin 4 - onsite

Start Date : Immediately

Responsibilities:

• Offer comprehensive administrative support and, reporting to the plant manager.
• Manage office operations ensuring seamless functionality, overseeing IT, Telecoms, and office-related tasks.
• Participate in staff hiring, induction/onboarding, and address employee inquiries promptly, and assist in managing employee documentation, contracts, recruitment paperwork, and starter packs.
• Liaise with department managers and supervisors to ensure compliance with safety critical training.
• Supervise admin block cleaning for high cleanliness standards in various facilities (meeting rooms, offices, welfare facilities and contractor cabins).
• Organize and schedule internal/external meetings, events, and catering requirements, including company events.
• Compile administrative reports, presentations, and correspondence linked to the Energy Recovery Facility.
• Handle reception duties for all site visitors and oversee administrative tasks.
• Record minutes at key operational meetings and communicate outcomes to relevant stakeholders.
• Support the site management team with audit preparation, investigation reporting, insurance administration, and statutory risk assessments.
• Support department heads and section leads in team-building initiatives, promoting site community and company-wide initiatives.
• Manage the organization and scheduling of both internal and external meetings and events, inclusive of coordinating all catering necessities. Oversee hospitality requirements, such as arranging company events and overseeing meeting logistics.
• Participate in staff hiring and induction/onboarding processes, addressing employee inquiries promptly and escalating issues as needed. Issuing of PPE, radio, lockers, pass etc.

Requirements:

• Previous experience in administration - working in energy/waste management/facilities is an advantage
• Strong communication and organizational skills
• Ability to work both in a team and on own initiative
• Driving License and own transportation is essential

Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.